As a recruiter, do you find yourself constantly swamped with resumes and struggling to manage your workload? The pressure to fulfill numerous responsibilities and deliver positive outcomes for your organization can be quite daunting. Fortunately, there’s a solution: ChatGPT. Rather than fearing the impact of AI, consider how you could leverage ChatGPT to streamline your work and increase your productivity. In this piece, we’ll examine how top companies are using ChatGPT to revolutionize their recruitment strategies, allowing them to stay ahead of the competition.
We interviewed 12 recruiters and CEOs from top companies like Zapier and Copy.ai to find out what prompts hiring managers are actually using. Whether you’re already using ChatGPT for recruiting or just starting to explore its potential, this article breaks down the 6 steps in the hiring process, Chat GPT use cases for recruiting, and things to ask ChatGPT to help take you to the next level in your career.
Let’s dive in and discover how ChatGPT, a powerful AI hiring tool when used correctly, can help you become a more successful recruiter!
- Writing job descriptions with ChatGPT
- Sourcing candidates with ChatGPT
- Screening resumes with ChatGPT
- Generating interview questions and assessments with ChatGPT
- Extending offers and winning candidates over with ChatGPT
- Onboarding new team members with ChatGPT
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Writing job descriptions with ChatGPT
Crafting job descriptions that attract top talent is challenging. ChatGPT can help create detailed, engaging, and SEO-optimized postings. Learn how to use ChatGPT to write effective job descriptions that will attract the right talent for your organization.
How to write a great JD from scratch in seconds (by Chris Lu, Cofounder of Copy.ai)
Copy.ai is an AI-powered copywriting platform that helps users create the best-performing customer-facing content. Chris, the co-founder of Copy.ai, created a sample ChatGPT prompt that can be used to write all sorts of job descriptions. Here’s his ChatGPT example:
Write a job description for a [role] at [company name], a fast-growing tech startup that specializes in [product/service description]. The description should include: • A brief introduction of the company, its mission, and goals. • An overview of the role, including the responsibilities and requirements. • Essential qualifications, including education, previous work experience, and technical skills. • Key responsibilities • Desired qualifications, including soft skills, such as excellent communication, problem-solving, and analytical abilities. • Details on the application process, including submission guidelines and instructions for how to apply. Ensure that the job description is clear, concise, and engaging, highlighting the unique aspects of the role and the company's culture.
How to generate and optimize job descriptions (by Robin Choy, CEO at HireSweet)
HireSweet CRM is a talent acquisition software built for data-driven recruiting teams doing outbound. Robin, the CEO of HireSweet, uses ChatGPT by dialoguing with it and asking it to generate a job description. By asking questions and conversing with ChatGPT, Robin was able to use ChatGPT to generate and refine a job description:
I am a hiring manager and I need to hire someone for my team. Can you act as the recruiter, and ask a list of 5-10 questions to help me refine the role? Ask questions one by one and not all at once. Wait for my reply and then ask the next question once I have replied. When you have asked all the questions you need, use your machine learning abilities to draft a short, impactful, differentiated job description that I can post online. Stay in character until the end.
When it comes to job descriptions, you can create templates for ChatGPT to fill in, like how Chris did, or use ChatGPT to help you build a job description from ground up, like what Robin did. These are just two real-world ChatGPT examples for your reference. Next, we’ll look at how you can use ChatGPT for candidate sourcing.
Sourcing candidates with ChatGPT
Finding the right candidates for your job openings can be a daunting task, especially when you have to sift through hundreds of resumes. ChatGPT can use AI candidate sourcing to help you simplify the process by doing the sourcing for you. In this section, we’ll explore how you can use ChatGPT to find candidates that match your job requirements.
Generate outbound messages to source candidates on LinkedIn (Cynthia Bolasina, Lead Talent Partner @ Arc.dev)
Cynthia works for Arc.dev, an AI-powered remote developer marketplace. She occasionally asks ChatGPT to source qualified candidates on LinkedIn based on existing job descriptions. Here’s a ChaptGPT example you can use to source top talent:
I want you to act as a recruiter who works for Arc.dev, a free online platform designed by and for developers to find exclusive fully remote opportunities with worldwide top-tier clients. I will provide some information about job openings, and it will be your job to generate email templates or sequences for sourcing qualified applicants through LinkedIn.
My first request is to generate a 3-step sequence template for a new {type of position} role with {Company and a one-line description}
I’m looking for a {Job information}. Highlight that this opportunity is 100% remote, Salary between {range}
Finding skilled experts in a particular field (Mariana Gesto, Senior Talent Acquisition Specialist @ Pierpoint International)
Pierpoint International is a global RPO and talent acquisition provider. Mariana, their senior talent acquisition specialist, wanted to find top talent to approach by researching competitors and organizations in relevant fields. To do so, she created the following “top-of-the-funnel” prompt for ChatGPT:
You are an expert recruiter. Please make a list of the top nonprofits, grassroots and organizations with local presence in the U.S.A. that focus on projects in South America, Central America or Mexico.
As the prompt is rather generic, ChatGPT provided a generic list based on Mariana’s prompt:
Regardless of whether you want ChatGPT to help you source from existing job boards like LinkedIn or conduct competitor research to come up with a hiring strategy, the best ChatGPT prompts for sourcing candidates should be accurate and specific. The more specific the prompts are, the more accurate the ChatGPT responses will be.
Read More: Top 10 AI Recruiting Software and Recruiting Tools for Hiring Top Talent
Screening resumes with ChatGPT
Once you’ve sourced your candidates, the next step is to screen their resumes. ChatGPT, like many other AI recruiting tools, can help you screen resumes quickly and accurately by identifying the most relevant information. In this section, we’ll explore ChatGPT use cases like screening resumes and shortlisting the most suitable candidates for your job openings.
Match resumes to job descriptions (Fredrick Favour, Human Resource Manager @ Lonelyaxe)
Lonelyaxe is a blog that’s dedicated to providing honest, unbiased posts of wood and knowledge of outdoor survival. Fredrick, their HR manager, received several resumes and wanted to check whether the resumes fit with their existing job description. He also wanted ChatGPT to provide him with a rating on a scale of 1 to 10 based on candidates’ skills, experience, and fit for the role. Here’s the Chat GPT prompt Fredrick used and ChatGPT’s response:
Job description: We are looking for a senior data scientist with at least five years of experience in natural language processing, deep learning, and computer vision. You will be responsible for developing and deploying state-of-the-art models for various NLP and CV tasks, such as text summarization, sentiment analysis, image captioning, and face recognition. You will also be expected to collaborate with other data scientists and engineers, conduct research and experiments, and communicate your findings and insights to stakeholders. Resume: I am a data scientist with three years of experience in natural language processing and deep learning. I have a master's degree in computer science from Stanford University. I have worked on several NLP projects, such as text classification, sentiment analysis, and question answering. I have also used deep learning frameworks such as TensorFlow, PyTorch, and Keras to build and train neural networks. I have good communication and teamwork skills, and I am eager to learn new technologies and techniques. ChatGPT prompt: Rate this candidate on a scale of 1 to 10 based on their skills, experience, and fit for the role. ChatGPT response: 6/10. This candidate has some relevant skills and experience in natural language processing and deep learning, but they do not meet the minimum requirement of five years of experience. They also do not have any experience in computer vision, which is a key part of the role. They may be suitable for a junior or mid-level position, but not for a senior one.
This score helps Lonelyaxe sort through hundreds of resumes quickly, and only pick out the top matches to interview.
Review resumes for the first time (Henok Asgesom, HR Admin @ Endeavor Cleaning Services)
Endeavor Cleaning Services is a specialist hygiene cleaning company established in Dubai. Similar to Frederick from Lonelyaxe, Henok, an HR admin at Endeavor, also wanted ChatGPT to do the first round of screening for them. Here’s how Henok phrased his ChatGPT prompt:
Review the attached resumes and shortlist candidates who meet the minimum qualifications for the position of Digital Marketing Executive. Analyze and identify candidates with at least 3 years of experience in Marketing fields, a Bachelor's degree in Marketing or IT, and skilled in Social Media Ads, PPC Ads, and SEO.
Once ChatGPT has helped recruiters and hiring managers sift through hundreds of candidates and pick out the candidates with the most potential, companies can then ask ChatGPT to help with the interviewing process.
Read More: 13 Best ATS for Startups: Ashby, Greenhouse, Lever, & More
Generating interview questions and assessments with ChatGPT
Interviews can be time-consuming, but they’re also essential. ChatGPT can help you prepare for interviews by generating questions and assessments based on your job requirements. In this section, we’ll explore how you can use ChatGPT to create interview questions and assessments that will help you identify the best candidates for your job openings.
Generate interview questions based on job descriptions (Bonnie Dilber, Recruiting Lead @ Zapier)
Zapier is a no-code automation tool that lets you connect your apps to automated workflows. Bonnie, the recruiting lead at Zapier, has a job description for the role that she’s hiring for in hand. She wanted ChatGPT to recommend 10 interview questions for evaluating job candidates based on the existing job description. Here’s how Bonnie phrased her ChatGPT prompt:
You are an experienced hiring leader and recruiting strategist. You ask thoughtful questions that allow candidates the opportunity to show off their skills while also giving you meaningful insights into their record of results, and the skills they employ in order to drive those results. I will share a job description with you. Please review it and recommend 10 questions a hiring manager might ask to evaluate whether a candidate is equipped with the skills for this position. For each response, include the question you'd ask, a few follow up questions to learn more/guide the candidate's response, and a rubric for a strong candidate response.
Rate candidates’ performance on their assessments (Munir Usman, CEO of CodeInterview)
CodeInterview is an online coding interview tool that empowers both candidates and interviewers to solve coding problems in real time with an online code editor and compilers for all popular languages. In CodeInterview’s application process, they ask general questions like “How would you design an autocomplete search feature.” They then plug the response into ChatGPT and ask it to score the answer based on the prompt below. Here’s a real-life example Munir used at CodeInterview:
Question: How would you design an autocomplete search feature? Candidate response: I'd use an existing search engine like Algolia as a starting point, unless there is a requirement to create one from scratch. Given your product, I would implement predictive autocomplete functionality so it's easier to find interviews. I would then rely on substantial testing and user feedback to tweak functionality as surely a lot of unexpected issues will come up that we'll only be able to effectively address iteratively, based on actual usage. Prompt: Can you evaluate the candidate’s response above, paying special attention to the technical aspects? This is a response to the question "How would you design an autocomplete search feature?" for a software engineering candidate. Please include a score of 1 to 10 being as objective as possible. ChatGPT Response: This response is relatively brief and lacks technical details, but it does provide a clear plan of action. The candidate suggests using Algolia as an existing search engine and implementing predictive autocomplete functionality to make it easier for users to find interviews. However, the response could benefit from more specific details about how to implement Algolia or the predictive autocomplete functionality. It would be helpful if the candidate elaborated on how they would integrate Algolia or how they would structure the predictive autocomplete algorithm. Overall, I would rate this response a 6 out of 10 for its technical aspect. While it provides a basic understanding of the necessary steps, it lacks sufficient technical details to demonstrate a deep understanding of the task.
Generate challenges and assignments (Aadit Sheth, CEO of Prompt Engineering Daily)
Prompt Engineering Daily is a blog that shares insights on how to leverage AI prompts and tools to become a marketing and productivity machine at work. To test his candidate’s skills and abilities, Aadit used ChatGPT to generate challenges and assignments. Here’s an example of how you can use ChatGPT prompts to create tests for candidates:
Create 3 rounds of challenges to compile the best candidates for [role] and make sure to solve the challenges participants should have the deep knowledge required for the [role] and [abilities]. Create unique novel challenges that should bring out the full potential of the candidate. Every round should test the [abilities] and knowledge harder than the round before. Role ="copy writer" Abilities = “creativity, thinking out of the box, common sense, attention to detail”
Read More: Best Technical Assessment Platforms: Leetcode vs Hackerrank vs Codility vs CodeSignal vs Arc
Extending offers and winning candidates over with ChatGPT
Once you’ve found the right candidate, the next step is to extend an offer. ChatGPT can help you craft personalized offers that are tailored to each candidate, increasing the chances of acceptance. In this section, we’ll explore how you can use ChatGPT to extend offers and win over candidates.
Ask ChatGPT to write an engaging offer letter (Mariana Gesto, Senior Talent Acquisition Specialist @ Pierpoint International LLC)
As drafting up an offer letter and email from scratch would take up lots of Mariana’s time, she turned to ChatGPT for assistance in writing an email that would inform the candidate about the offer, ask for crucial information, and confirm the start date:
You are an expert tech recruiter. One of your finalists has just verbally accepted an offer from your company. This agreement is yet to be formalized in an offer letter that you are putting together now. You need the candidate to provide you with these details: personal street address and zip code, and ask if X would be a viable start date for her to join (you are aware that they need 2 weeks to leave their current employer). Please write this email.
Here’s the email ChatGPT wrote for Mariana:
Write authentic emails to win the hearts of candidates (Dinesh Agarwal, Director @ V3 Staffing Solutions)
As recruiters, coming across candidates who end up turning down an offer is inevitable. How can you write an email to a candidate who’s about to drop an offer? Here’s a fun and useful ChatGPT example from Dinesh at V3 Staffing Solutions, a modern hiring agency located in India:
Write a note to the candidate who is about to drop our offer and wants to join a competitor company, make it a little funny, emphasis on the learning curve, our office culture. By the way, he is a cricket fan, so include cricket references. And use a few emojis.
Here’s the playful and lively email ChatGPT generated in an attempt to win over a candidate:
If you already have candidates in your pipeline that are likely to accept your offer, you should also be thinking about your onboarding process.
Read More: 13 Best ATS for Startups: Ashby, Greenhouse, Lever, & More
Onboarding new team members with ChatGPT
Onboarding new employees can be a time-consuming process, but it’s also essential for their success in your organization. ChatGPT can help you streamline the onboarding process by providing relevant information and resources to new hires. In this section, we’ll explore how you can use ChatGPT to onboard new talent and make the process faster and more efficient.
Creating an onboarding manual (Bonnie Whitfield, Human Resources Director @ Family Destinations Guide)
In order to create a holistic candidate experience, onboarding should be taken very seriously. To help their new hires onboard successfully, Bonnie from Family Destinations Guide, a family-centric travel agency, asked ChatGPT to create an onboarding manual that fits with their industry:
Please write an onboarding manual for new employees at a travel agency. The manual should include information about the company's culture, values, and mission. It should also cover the basics of the travel industry, including popular destinations, travel trends, and booking procedures. The manual should outline the expectations for employee behavior and performance, including customer service standards and sales targets. The manual should be written in a friendly and welcoming tone and should include tips for success at the company.
Bonnie typically customizes the prompt by incorporating their company’s specific details into it. By doing so, she can tailor the manual to meet their employees’ needs and provide candidates with a more thorough understanding of their company culture, values, and expectations.
Conclusion
ChatGPT is a powerful AI tool that can help make hiring faster, more efficient, and more accurate. While ChatGPT will most likely not replace recruiters, recruiters who are not using ChatGPT or other AI recruitment software may be replaced by recruiters who know how to leverage AI tools to meet their hiring goals.
By using ChatGPT for tasks such as writing job descriptions, candidate sourcing, resume screening, interview questions and assessments, extending offers, and onboarding new talent, you can save time and find the right talent quickly. We hope this article has provided you with the knowledge you need to use ChatGPT to its fullest potential in your recruitment process.
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