Executive Assistant

🌟 We're Hiring: Executive Assistant to the CEO

As the Executive Assistant to the CEO, your mission is to provide high-level support to the CEO and leadership team by managing daily operations, facilitating clear communication, and driving efficient administrative processes. In this role, you will be responsible for managing administrative tasks, supporting the CEO, leadership team, and employees, while also enhancing client and employee experiences. You'll play a key role in maintaining the company's standards of excellence in renewable energy services by ensuring smooth internal workflows and delivering a superior client experience.

If you thrive in fast-paced environments, love problem-solving, and enjoy working closely with leadership teams, we want to hear from you!

Key Responsibilities:

✅ Manage the CEO’s email inbox by responding to emails within your scope, tagging critical emails, and ensuring responses or follow-ups within 24 hours.

✅ Maintain an organized and accurate calendar for the CEO, ensuring zero scheduling conflicts and timely meeting preparations.

✅Post regularly to social media accounts in order to promote establish a professional presence and make new business connections

✅ Create professional, visually engaging presentations for company meetings, delivered at least 24 hours before meetings.

✅ Organize and maintain company files, ensuring a 95% efficiency rate in file retrieval systems within the first three months.

✅ Handle administrative applications and submissions with 100% accuracy and timeliness.

✅ Enter and update company data into reports with 100% accuracy, collaborating with team members to ensure completeness.

✅ Support the CEO with ad hoc tasks and ensure 100% task completion within agreed timelines.

✅ Monitor and improve communication processes, addressing all internal and external queries within 24 hours.

🎯 What We’re Looking For (Key Competencies):

• English level C2 / fluent,
• Time Management: Ability to prioritize tasks and meet deadlines.
• Clear Communication: Strong written and verbal communication skills.
• Client-Centric Approach: Focus on enhancing client experiences.
• Process Improvement: Continuously seek ways to improve administrative workflows.
• Attention to Detail: Ensure 100% accuracy in documentation and reporting.
• Team Collaboration: Work closely with leadership and cross-functional teams to achieve company goals.
• Technical Proficiency: Experience with Microsoft Office Suite, file management systems, and CRM tools (e.g., Go High Level).
• Professionalism: Maintain a high level of integrity, discretion, and confidentiality.

✨ What You’ll Need to Succeed:

📌 Proven experience in an Executive Assistant or administrative support role.

📌 Strong organizational and multitasking skills.

📌 Ability to work in a fast-paced environment and handle competing priorities.

📌 Proficiency with Microsoft Office (Word, Excel, PowerPoint) and CRM tools.

📌 Excellent interpersonal skills with a client-centric mindset.

📍 Location: Remote

• $9,00 USD per hour

💼 Ready to Join Us?

• If you're excited about the opportunity to contribute to a growing company and support leadership, we'd love to hear from you!