Virtual Assistant -Executive Assistant

Description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in administrative / executive assistance to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed.
• Screen and direct phone calls, inquiries, and requests to appropriate team members.
• Organize and maintain digital files and documents.
• Perform data entry, create spreadsheets, and manage databases.
• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.
• Assist in planning and organizing company events, conferences, and meetings.
• Build and maintain positive relationships with clients and partners.
• Assist with client onboarding and ensure smooth communication between clients and the executive team.
• Support team members by coordinating task assignments, tracking progress, and ensuring deadlines are met.
• Help manage and improve team workflows using project management tools (e.g., Asana, Trello).
• Act as a communication bridge between leadership and team members, ensuring alignment on goals and expectations.
• Assist in onboarding new team members, providing guidance on systems, tools, and best practices.

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
• Experience leading or supporting teams, whether in a formal leadership role or through team coordination responsibilities.
• Comfortable managing priorities in a fast-paced, collaborative environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Experience with project management tools (e.g., Asana, Trello) is a strong plus.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of professionalism and attention to detail.
• Discretion and confidentiality are essential.

Benefits

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.