Design Coordinator (Project-Based)

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Design Coordinator (Project-Based)

Remote (US Only)

Who We Are

Vox Media is the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about what’s now, what’s next, and what’s possible. As a community of journalists and storytellers, business professionals, creators and technologists, we believe it is a moral and business imperative to amplify voices: to cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, our teams, our storytelling, our creative work, and our platforms, products, and partnerships.

Vox Creative is the creative collective within Vox Media that connects brands and audiences through the things that really matter to them. We leverage the technology, insights, measurement tools and influence of our editorial networks to connect brands to a community that’s 125MM strong.

The Vox Creative Media Design team is a dynamic collective of storytellers, creators, and innovators with disciplines in graphic design, art direction, and animation. We specialize in crafting captivating videos, eye-catching animations, and immersive experiential designs for our clients. We bring ideas to life by blending creativity and technology, producing content that engages and inspires audiences across multiple platforms. From dynamic social media visuals to large-scale interactive experiences, we use our diverse skill set to tell compelling stories that resonate with viewers and spark conversation.

What You’ll Do

WHAT WE’RE LOOKING FOR

The Media Design team is looking for an experienced Design coordinator to streamline and optimize the design process within our organization. This role will focus on improving workflows, coordinating design teams, managing resources, and ensuring that design projects are completed efficiently and on time.

What You’ll Bring

• 4 + years of industry design project management, post-production management, or creative production experience
• Experience creating processes and frameworks for the smooth and efficient workflows of design teams
• A flexible leadership style with the ability to create clarity within complex and sometimes ambiguous work environments and a comfort in adapting to rapidly changing circumstances
• Able to manage interdepartmental relationships with poise and professionalism
• A proven track record of solid written and verbal communication and organizational experience.
• Initiative to solve issues independently while also perceiving when to escalate or loop in stakeholders
• An understanding of design and design team culture along with a basic knowledge of the creation of digital content across multiple platforms such as video, illustration,
• animation, and experiential design
• An appreciation for design practice and process to appropriately advocate for design when other members of the team aren't there
• Knowledge of project management software (Monday.com, Airtable, Slack, and Asana)
• A high standard with respect to design that doesn’t prioritize expediency over quality but rather balances the two according to business priorities
• Familiarity with working within tight timelines and the ability to leverage budgets for bandwidth support

Who You Are

What you’ll do

• Your primary objective is to make the design organization as effective as possible by enabling designers and their managers to focus on the work
• You’ll communicate across departments within Vox Creative such as Production, Post-Production, Events, Creative Development, Client Relations, Experiential, Operations, and other Project Managers
• While your day-to-day focus will be on the project assignments of the design & animation team, you’ll possess a broad view of the work and strategy through constant communication with partner teams and with the Design Director, occasionally lending assistance to cross functional projects
• You’ll facilitate the team’s understanding of priorities, by tracking projects in our various project management systems
• You’ll build relationships with stakeholders and become a trusted voice of the design team
• You’ll handle the logistics of relationships with external parties, such as contractors or vendors, for design or animation projects. This includes outreach, contracting, and requesting appropriate system access.
• You’ll own the overall Design budgets, including confirming allocations, negotiating rates with external parties, tracking committed costs, and ensuring all payroll and invoices are processed.
• You’ll be a resource for designers to stay informed of timeline changes and all changes in priorities
• Along with your Design Leaders, you’ll be responsible for making sure delivered work is on brief, conforms with our quality standards, and adheres to our company and team values

This is a temporary, project-based role. Project-based employees (PBEs) are hired on a temporary basis to render services for a discrete project, production and for a pre-established period through an authorized payroll service provider. The payroll service provider will serve as the PBEs employer of record. PBEs will receive a Deal Memo which summarizes their employment terms.

The project dates are currently anticipated to be a 6 month long contract. Candidates for this role will need to be available to work within this time frame, with a possibility to extend.

If you think you have what it takes, but don't meet every single point in our job posting, please apply with a cover letter to let us know how you believe you can bring your unique skills to the Vox Media team or get in touch! We would love to have a chat and see if you could be a great addition to our team. We’ve hired chefs who became editors, DJs who became UX designers, and sommeliers who became writers.

WHERE YOU’LL WORK

This job is Remote friendly.

WHY VOX MEDIA?

What We Offer

This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here.

PAY TRANSPARENCY

The compensation range listed below represents the minimum and maximum base pay for this position at the time of this posting. Final compensation offered to the candidate selected for the position will be based on factors including but not limited to the candidate's skills and experience.

Compensation Range

$350/ Day USD

OUR DEI+ COMMITMENT

Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves and create their best work. We recognize that great stories, platforms, products and services come from people with all manner of backgrounds and experiences. We recognize that our commitments require ongoing work and sustained attention, as well as adaptation to new insights and best practices. We keep our diversity data public for the sake of accountability, transparency and communication. Learn more about our values here, and our approach to corporate citizenship here.

Vox Media is an Equal Opportunity Employer and qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law. Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws. We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities. If you require a reasonable accommodation as part of the application process, please contact our People & Culture team (recruitment@voxmedia.com).

What Comes Next

Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @voxmedia.com email addresses, never via text message. Read more about how our recruiting team operates, and how to protect yourself from recruitment fraud, here.

PAY TRANSPARENCY

The pay rate listed below represents the minimum and maximum total compensation for this position at the time of this posting. Final compensation offered to the candidate selected for the position will be based on factors including but not limited to the candidate's skills and experience.

Pay Transparency — Flat Rate

$350 - $350 USD

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