Executive Assistant

Job Title: Administrative Specialist (Contract | Remote)

About the Role

We are seeking an experienced Administrative Specialist to join a high-performing, centralized admin support team. This role focuses heavily on managing complex calendars and supporting multiple executives simultaneously in a fast-paced environment.

This is a remote, contract opportunity where you will provide coverage for administrative team members on a rotational basis, ensuring seamless executive support.

Key Responsibilities

• Manage high-volume, complex calendars for multiple executives (supporting 2+ leaders at a time)
• Coordinate meetings across stakeholders, time zones, and priorities
• Provide travel and expense support for multiple executives
• Partner closely with executives to understand priorities and optimize scheduling
• Collaborate with other administrative professionals for cross-functional coordination
• Proactively identify scheduling conflicts and recommend time management solutions
• Utilize internal tools and systems to support calendar and administrative operations
• Maintain strong communication with leaders and stakeholders

Required Qualifications

• 3+ years of administrative experience supporting multiple executives (2 or more)
• Strong experience managing multiple complex calendars simultaneously (must-have)
• Experience handling travel coordination and expense management
• Proven ability to prioritize competing tasks in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Excel, Word)
• Experience using CRM systems or ticketing tools
• Strong judgment, discretion, and problem-solving skills

Preferred Qualifications

• Experience supporting multiple executives
• Bachelor’s degree (BA/BS) preferred

What We’re Looking For

• Someone who thrives in high-volume calendar management environments
• Strong multitasker with experience supporting multiple executives at once
• Excellent communicator who can anticipate needs and stay ahead of scheduling conflicts