Executive Assistant to the CEO & COO

The Self Publishing Agency (TSPA) is one of Canada's fastest-growing publishing companies helping authors professionally publish their books.

We’re looking for an organized, proactive, and detail-oriented Executive Assistant to support our Chief Executive Officer and Chief Operations Officer.

If you're someone with EA experience who thrives in organizations that require dynamic attention to detail, has exceptional critical thinking skills, and looks for career fulfillment in supporting executive teams, this role is for you.

Job Type:

Freelance Part-Time

Remote

20hrs/week: $2500/month

Responsibilities:

• Handle C-suite calendar management and communication
• Manage internal team scheduling and client-facing communications
• Prepare service orders and process contractor invoices
• Maintain and update stakeholder and contractor information
• Onboard new clients and project management set up
• Maintain client relationships and project details
• Schedule board meetings and assist with coordination of leadership teams
• Provide general administrative support and manage personal appointments

Proficiency in:

• Calendly
• Project Management Softwares
• CRMs
• Google Suite (Docs, Sheets, Calendar, etc.)
• Square/Stripe

We want to work with someone who has:

• Strong critical thinking and strategic planning skills
• Excellent foresight regarding calendar planning and can anticipate scheduling and administrative “ripple effects”
• High attention to detail and diligence with following up
• Detailed with documentation and record-keeping
• Professional, friendly and prompt communication with teams and clients
• An interest in creative writing (newsletters and executive updates) is a plus

Qualifications:

• 5+ years working as an Executive Assistant or similar role

Why Join Us?

You’ll be part of an inclusive, diverse and results-driven team that values collaboration, critical thinking, strategic planning and creative impact.

This remote, part-time, freelance role is ideal for someone looking to grow with a creative company that focuses on client happiness and pride.

To Apply:

Please submit your resume and a brief cover letter highlighting your relevant experience, why you’re interested in this role and the title of the last book you read (or listened to).