Remote Executive Assistant (Freelance, UTC+8 | 15 hrs/week to start)

Hi, I’m Claudia. I run Negotiation Academy, providing online and in-person negotiation training for lawyers. I’m looking for a highly reliable, proactive Executive Assistant / right-hand to take ownership of day-to-day operations and help me move faster.

Responsibilities

• Inbox + calendar management (Gmail/Google Calendar): triage, draft replies, follow-ups, scheduling, reminders
• Social + newsletter support: draft posts, schedule content, send newsletters (LinkeIn and Kajabi)
• Business development support: follow-ups with leads/partners, light CRM updates, keeping threads moving
• Admin/logistics: travel bookings, appointment coordination, tracking to-dos and deadlines

You’re a great fit if you…

• Are a self-starter who can make good decisions without constant instructions (no micromanaging)
• Are extremely organized, punctual, and detail-obsessed (spelling/formatting matters in my industry)
• Learn new tools quickly and proactively improve systems
• Are coachable, high standards, and think ahead (“what’s coming next?”)

Skills & experience

• Business-level written English
• 3+ years experience as an EA (or similar ops/admin role)

Contract + compensation

Freelance role starting at ~15 hours/week, with plan to increase. Pay is based on experience. Typical range USD 10-25$/hour. Please include your package and hourly rate in the application.

Working hours

Fully remote. Required overlap: Mon–Fri, 9:00am–12:00pm Singapore time (SGT) to begin with. Additional work can be completed flexibly, hours/week depending on workload.

Goal is to expand those hours over time as you become able to take over more and more of my tasks.

Application

1. Complete the Google Form: https://forms.gle/eZSXAZHt1ADPuJAS8
2. Upload a max 3-minute video (in the form): share your best tips/systems for managing a busy Gmail inbox (no fancy production needed; I care about communication and system thinking)

Shortlisted applicants will receive an invitation to schedule a video interview within 10 working days.