Executive Assistant (m/f/d)

What you will do

Are you a proactive and highly organized professional with a talent for navigating complex stakeholder environments?

We are seeking an Executive Assistant to join our international organization and provide high-level support to the Head of HR, Head of Global Operations, and Head of Technology. As part of the Board Member Team, you will act as a key connector across functions and departments while occasionally serving as a backup for Executive Assistants supporting Board Members.

Executive Support

• Serve as a trusted partner to three senior executives and provide backup support to Board-level Executive Assistants.
• Coordinate complex, cross-functional meetings and strategic management sessions, including the preparation of agendas, presentations, and meeting minutes.
• Support and coordinate projects and initiatives, including People & Culture topics.

Operational Excellence

• Organize events, workshops, and meeting logistics.
• Manage calendars, inboxes, travel arrangements, and expense administration.
• Ensure efficient and professional communication with international colleagues and partners.
• Build and maintain strong relationships with senior internal and external stakeholders across regions and cultures.

What you will need

• 5+ years of experience in executive assistance, office management, or complex coordination roles within an international environment
• Fluent in German and English, with strong communication skills and confidence in interacting across cultures and organizational levels
• Advanced proficiency in Microsoft 365; experience with SAP and/or ARIBA is an advantage
• Proven ability to work effectively in cross-functional and multinational teams
• Outstanding organizational, planning, and stakeholder management skills
• High degree of integrity, professionalism, and discretion when handling confidential and sensitive information
• Strong service orientation with a proactive, solution-focused mindset
• Curious, adaptable, and digitally savvy, with a genuine interest in leveraging AI-powered tools to enhance efficiency, collaboration, and quality of work
• Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail and delivering high-quality results

What you can expect

tesa is one of the world's leading manufacturers of adhesive tape solutions, with a range of more than 7,000 products. With passion for technology, we drive innovation, reliability, and sustainability to shape a better future.

Our solutions make a difference in the work, products, and lives of our customers across a variety of industries, including Automotive, Electronics, and Home applications. With this, we address a broad segment of business customers, but also you as a private consumer.

You might be surprised to discover the many places where our adhesive solutions are at work, from the battery in your electric car, to the display of your mobile phone, and even in the elevator in your building. Wherever you look, you'll find tesa - holding the world together since more than 125 years.