Marketing Program Manager

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

About the Opportunity

The company is the data collaboration platform trusted for healthcare. Guided by its mission to make the world’s health data secure, accessible and actionable, it provides critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient’s request for their medical records to powering the AI revolution in healthcare, the team is building the future of how data is connected and used to improve health.

By joining the company today, you’re stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.

Key Responsibilities

• Project & Campaign Management: Own the operational coordination of marketing campaigns, tradeshows and events, product launches, webinars, content initiatives, and cross-functional programs. Build and manage project timelines, dependencies, milestones, task assignments, and status reporting to ensure initiatives stay aligned to deadlines and business goals.

• Digital Communications & Email Deployment: Build, configure, test, and deploy email communications in HubSpot, including newsletters, nurture sequences, product announcements, and event communications. Manage email calendars, list segmentation, and scheduling; coordinate copy and creative inputs; and ensure emails are accurate, on-brand, and delivered on time. Support basic reporting on email performance.

• Workflow & Process Management: Help improve operational workflows and team organization across the marketing function. Maintain project management systems, templates, documentation, and operational standards while identifying opportunities to improve efficiency and scalability.

• Cross-Functional Coordination: Serve as an operational liaison across Marketing, Sales, Customer Success, Product, Design, and external partners. Facilitate communication, follow-ups, stakeholder alignment, approvals, and accountability across multiple concurrent initiatives.

• Marketing Operations Support: Assist with day-to-day operational and administrative support for the marketing organization, including reporting, documentation management, meeting preparation, task tracking, and internal communications.

• Documentation & Organization: Organize and maintain centralized project documentation, campaign assets, timelines, and operational resources across tools such as Asana, Hubspot, Airtable, and Google Drive to ensure teams have clear visibility into work and priorities.

• Execution & Delivery Support: Help drive projects from intake through completion by proactively tracking deliverables, identifying risks or bottlenecks, following up with stakeholders, and ensuring work moves forward efficiently and on schedule.

• Team & Organizational Support: Contribute to building scalable operational foundations for the Legal & Insurance marketing organization by helping improve visibility, accountability, collaboration, and execution consistency across campaigns, projects, and events.

Required Qualifications

• 3–6+ years of experience in project management, marketing coordination, marketing operations, campaign operations, event management, or related operational roles.
• Strong understanding of how B2B marketing campaigns, events, and cross-functional initiatives are planned and executed.
• Experience managing timelines, dependencies, stakeholders, and deliverables across multiple concurrent projects.
• Hands-on experience building and deploying email communications in HubSpot (or a comparable marketing automation platform), including list segmentation, scheduling, and testing.
• High attention to detail with exceptional organizational and follow-through skills.
• Experience working within project management and collaboration tools such as Asana, Airtable, and Google Drive.
• Strong written and verbal communication skills with the ability to coordinate across teams professionally and clearly.
• Comfortable operating in fast-paced environments with evolving priorities.
• Self-starter mentality with the ability to proactively solve problems and keep projects moving.
• Bachelor’s degree in Marketing, Communications, Business, Project Management, or equivalent practical experience preferred.

Preferred Qualifications

• Experience supporting B2B SaaS, healthcare, legal tech, insurance, or enterprise marketing teams is preferred.

Additional Information

The estimated total cash compensation range for this role is: $100,000—$125,000 USD.

To ensure the safety of patients and staff, many clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by the organization's Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.

This job is not eligible for employment sponsorship.

The organization is committed to a work environment free from job discrimination. It is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help identify areas for improvement in the recruitment process. Responding is entirely optional and will not affect your application or hiring process in any way.

The organization is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities.

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.