Executive Assistant to Executive Team

About the Opportunity

The company is building AI to simulate the world through merging art and science. It believes that world models are at the frontier of progress in artificial intelligence. Language models alone won’t solve the world’s hardest problems – robotics, disease, scientific discovery. Real progress requires models that experience the world and learn from their mistakes, the same way that humans do. And this kind of trial and error can be massively accelerated when done in simulation, rather than in the real world. World models offer the most clear path to general-purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached.

The team consists of creative, open minded, caring and ambitious people who are determined to change the world. The organization aspires to continuously build impossible things and its ability to do so relies on building an incredible team. If you are driven to do the same, we'd love to hear from you.

About the role

There is a strong preference for this role to be based in New York. The organization is open to exceptional candidates across the US, and also has offices in San Francisco and Seattle.

There is a strong preference for this role to be based in California. The organization is open to exceptional candidates across the US, and also has offices in New York and Seattle.

The company is looking for a highly skilled, proactive Executive Assistant to support members of its Executive team. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge.

This role will be the operational backbone supporting a core part of the Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring the senior leadership team can focus on what matters most.

Key Responsibilities

• Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily through Google Calendar
• Schedule and coordinate internal and external meeting and event logistics
• Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors
• Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction
• Review, edit and submit monthly expense reimbursement reports
• Coordinate travel as needed
• Build strong, collaborative relationships with executives and colleagues

Required Qualifications

• 5+ years of relevant professional experience
• Experience supporting C-suite executives in a fast-paced environment
• Demonstrated experience managing complex calendars and travel
• Prior investor relations support experience is a plus
• Proficiency in Google Workspace and Slack
• Highly organized with a proactive, anticipatory mindset - problems are solved before they surface
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy
• Strong written and verbal communication skills - interactions are polished and professional
• Exceptional attention to detail and follow-through
• Ability to operate with discretion

The organization strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for its team. Salary ranges are based on competitive market rates for the organization's size, stage and industry, and salary is just one part of the overall compensation package provided.

There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but the organization is also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, any updates in the expected salary range will be communicated.

Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates.

Working at the Organization

Great things come from great teams. We’d love to hear from you.

The organization is committed to creating a space where its employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, the organization encourages you to apply.

Compensation

$100K – $150K