Executive Assistant to CEO & CFO

About Our CLient

Our client is a streaming platform where experts in their fields come together to share their knowledge and stories. The company's goal is to provide members access to instructors and classes across various fields, including Arts & Entertainment, Business, Design & Style, Sports & Gaming, and Writing.

If you are seeking an opportunity to make an impact, the company encourages you to apply for the role, even if you don’t have the exact experience or skills as described.

About The Role

The Executive Assistant to the CEO and CFO will play an integral part in coordinating the day-to-day activities of these executives. The hiring company seeks a highly detail-oriented individual who enjoys working within a fast-growing, rapidly changing environment. The ideal candidate will be strategic and tactical, exercise good judgment, possess strong communication skills, demonstrate administrative and organizational abilities, and maintain a balance among multiple priorities.

It is expected that approximately 75% of this person’s time will be dedicated to work with the CEO, with ~30-50% dedicated to personal tasks during the work day. The remaining 25% of this person’s time will be spent working with the CFO.

What Our client is Looking For:

• Experience supporting a CEO or another C-Level executive.
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality.
• Excellent verbal and written communication skills.
• Ability to anticipate the needs of the executives with minimal guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Ability to manage both professional and personal tasks.
• Passion for the company’s mission and a desire to contribute to its success.

Responsibilities of the Role:

• Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.
• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, reports, and other documents with a focus on accuracy and professionalism.
• Handle confidential and sensitive information with discretion.
• Build relationships with key stakeholders in the CEO’s internal and external network.
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
• Manage and contribute to special projects as needed.

Requirements:

• 10+ years of experience as an executive assistant in a fast-paced environment.
• 4+ years partnering with a CEO or C-Level executive.
• Strong written and oral communication skills and ability to interact with a diverse range of people.
• Confidence in making decisions.
• Ability to prioritize tasks.
• Strong attention to detail.
• Technology proficiency, including Microsoft Office and Google Suite.
• Self-motivated and highly reliable.
• Legally eligible to work in the United States.

Salary Range

$150,000—$175,000 USD