Executive Assistant, Office of the Executive Team

About Our Client

Our client is on a mission to normalize body odor beyond the pits and provide people with outrageously effective solutions so people never have to think twice about odor! Their Whole Body Deodorants can be used for any unwanted odor—from pits, to privates and beyond. It’s doctor-developed, made with skin-safe ingredients that are gentle enough for the most sensitive parts and clinically proven to control any external B.O. for 72 hours. In 2023, they launched a men’s line with different scent profiles.

The company is a fast-growing deodorant and personal care brand that’s transforming the way that humans do hygiene. They recently joined forces with another disruptive brand with great people and infrastructure, to accelerate their growth. They are a team of self-starters that roll up their sleeves and get it done. Their style is collaborative, and very fast-paced so an adaptive personality is a must.

About the Team

The team is seeking an Executive Assistant who will work in close partnership with senior leaders and employees across the organization. Because the team interacts with almost everyone at the company, so, too, will the Executive Assistant.

About the Role

The Executive Assistant will support the Executive Team and report to the Executive Operations Manager, handling both administrative and strategic tasks. Responsibilities include scheduling, travel coordination, note-taking, event planning, project management, and ensuring follow-through on key initiatives. The role requires a proactive, highly organized, and resourceful individual who anticipates needs and solves problems efficiently. Approximately 75% of the role focuses on administrative support, while 25% involves organization-wide initiatives. Strong business judgment and communication skills are essential for success in this dynamic position.

What you will accomplish:

• Calendar management: Provide ad hoc support for complex scheduling needs and proactive calendar management for select high-need use cases
• Team meetings: Support selected high priority team meetings by setting up conference calls, sending out pre-reads, taking notes, following up on next steps, etc.
• Team offsites: Plan, coordinate, and occasionally attend team offsites; research & book accommodations, purchase & set up supplies, order meals, make reservations, support agenda planning, etc.
• General team support: Support team connectivity and employee engagement by planning events, sending gifts, coordinating teambuilding activities, etc.
• Cross-functional liaising: Serve as day-to-day point person, answering questions, pointing people toward the right resources, etc.; serve as point of contact and/or owner for org-wide initiatives such as team celebrations (e.g. birthdays), employee engagement survey completion, end of year People Team processes, etc.

This should describe you:

• You have strong proficiency with Google Suite and Slack, and/or the ability to quickly learn new tools.
• You’re able to maintain discretion when working with highly confidential information.
• You’re highly proactive and great at managing up: You’re confident working with senior leaders. You thrive on direct, honest feedback and you’re always looking for ways to make your executive’s life easier. You know there’s a problem – and you know how to fix it – before anyone else. You can effectively prioritize and manage your time and can advise your executive on their priorities as well.
• You’re exceptionally detail oriented: You are a perfectionist who never lets anything fall through the cracks.
• You are a creative problem solver: There’s no sticky situation that you can’t wiggle your way out of, and you always come to the table with solutions.
• You’re a great communicator: You can communicate nuance effectively to anyone. Whether it’s in an email, over the phone, or in person, you know how to adapt to your audience and get things done through your ability to clearly and professionally express yourself.
• You’re a strong collaborator: You’re willing to roll up your sleeves and get the job done, like the executives you’ll support. You’re able to work with stakeholders from a variety of backgrounds. You thrive on direct feedback and are always looking for ways to improve.
• You’re accountable: You are endlessly reliable, trustworthy, and consistent in your ability to produce the highest quality work. Everyone counts on you all the time, and you always come through.
• You have a sense of humor: We take our work seriously and ourselves un-seriously.

Here's who you'll work with:

• Reporting to the Executive Operations Manager and supporting with org-wide initiatives as they arise.
• You’ll support members of the Executive Team, who will rely on you for a variety of recurring and as-needed tasks.
• You’ll work on the Executive Team, in close partnership with stakeholders from across the company. You’ll also be a member of the broader EA Community who you can rely on for support and resource-sharing.

Benefits and perks

• Medical, dental, and vision coverage
• 401k match
• Equity within the organization
• Flexible time off and working hours
• Wellness and L&D stipends
• Sabbatical program
• Parental leave
• Fun IRL and virtual events
• Free products

Salary Range

$64,000-$78,000.