Executive Assistant

About Our Client

The company is the AI training and scaling partner for the leading foundation model providers, enterprises, and governments, bridging the gap between AI potential and production. Their unique AI Process Platform combines elite global human expertise, cutting edge technology, and deep institutional knowledge gained by training 80% of the world’s leading AI models. Trusted by leaders in the industry, they have an unparalleled ability to operationalize AI for real-world applications. Their explosive growth landed them a top spot on the Inc. 5000 in 2024, closing the year on significant revenue.

About The Role

The Executive Assistant (EA) will play a critical role in ensuring the efficiency and effectiveness of the CEO’s day-to-day activities. This position is designed for a seasoned professional who excels in a high-growth, fast-paced environment and is adept at managing complex schedules and strategic initiatives. Reporting directly to the CEO’s Chief of Staff (CoS), the EA will handle a variety of tasks ranging from administrative support to event management and coordination.

What You’ll Do

• Proactively manage the CEO’s dynamic and fast-paced schedule, ensuring meetings are strategically prioritized and time is allocated for maximum impact.
• Continuously triage the calendar to identify potential conflicts, resolve scheduling issues, and maintain alignment with shifting priorities.
• Partner closely with the Chief of Staff to ensure the CEO is fully briefed and prepared for all internal and external meetings.
• Serve as a key liaison between the CEO and internal/external stakeholders, facilitating clear and timely communication.
• Coordinate complex domestic and international travel, including detailed itineraries, agendas, and supporting documentation.
• Collaborate with Sales teams to identify and schedule high-impact client meetings for the CEO across the U.S. and internationally.
• Work in partnership with the Chairman’s Executive Support Office to organize board meetings and manage communications with key stakeholders.
• Track action items and ensure timely execution and follow-up on critical deliverables.
• Align with Marketing and Events teams on CEO speaking engagements, ensuring all logistics and materials are in place.
• Maintain and organize key documents and files for quick access and optimal efficiency.

What They Need

• Minimum of 6-7 years of experience as an Executive Assistant supporting C-suite executives, preferably in high-growth tech environments.
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
• Comfortable working across multiple timezones.
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom.
• Ability to thrive in a remote, fast-paced, and constantly changing environment.
• Strong attention to detail and a proactive approach to problem-solving.
• Flexibility to work hours that overlap with the CEO’s schedule, on occasions extending into the evenings and weekends.

What’s In It For You

Our Client is committed to fair and competitive pay, ensuring that compensation reflects both market conditions and the value each team member brings. Their salary structure accounts for regional differences in cost of living while maintaining internal equity.

For this position, the annual salary ranges by location are:

Tier 1 $89,000—$105,000 USD

Tier 2 $81,000—$95,000 USD

Tier 3 $73,000—$86,000 USD

What It's Like to Work at the Hiring Company:

Our client is not just redefining work—they’re reinventing it. They operate at the intersection of advanced AI and human ingenuity, pushing the boundaries of what’s possible to unlock productivity and scale. Ownership is at the core of everything they do. Here, you won’t just execute tasks—you’ll build, innovate, and shape the future alongside world-class clients pushing the boundaries of AI.

They expect bold ideas, relentless drive, and the ability to turn ambiguity into opportunity. The pace is fast, the challenges are big, and the growth is unmatched. They’re not for everyone, and they’re okay with that. If you’re looking for predictable routines, this isn’t the place for you. But if you’re driven to create, thrive in dynamic environments, and want a front-row seat to the AI revolution, you’ll fit right in.

Country Hiring Guidelines:

The hiring company is a remote-first organization and hires new team members in countries around the world. Although many of their roles are fully remote, some roles may carry specific location-based eligibility requirements. The Talent Acquisition team at the recruiting firm can help answer any questions about location after starting the recruiting process.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”