Executive Assistant III

About Our Client

The company is a trusted cybersecurity partner focused on revealing hidden threats and stopping cyberattacks. Their mission is to uncover the "cybertruth" through complete network visibility and real-time threat detection. Their flagship product, Reveal(x) 360, is a leading network detection and response (NDR) solution that gives organizations 360-degree visibility for faster and more effective threat management. Recognized by industry awards like Gartner Peer Insights, the company invites passionate professionals to join them in advancing the future of cybersecurity.

About The Role

The company is looking for a self-directed Executive Assistant to fill this hands-on, roll-up-your-sleeves position. The Administrative Team operates with high energy, resourcefulness, initiative, creativity, and a sense of humor. In addition to the standard administrative support for executives, this team possesses sound professional judgment and maturity to represent the executive offices.

This is an opportunity to join a growing cybersecurity company with big ambitions and a proven track record.

The company has a positive and collaborative culture.

Primary Responsibilities

• Provide complex, diverse, and confidential administrative duties to support executive(s).
• Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting professionalism, courtesy, and diplomacy.
• Maintain multiple executive calendars, including tracking out-of-office, PTO, and team event calendars.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts with higher priorities.
• Handle highly confidential and sensitive business, company, and personnel details and engage with high-level contacts inside and outside the company.
• Help track department-level projects, activities, and results.
• Serve as an alternative back-up for front desk operations, including handling telephone and mail.
• Research and make travel plans for executives, including air travel, hotel accommodations, ground transportation, Visa applications, and other related services.
• Process and approve travel and expense reports for the executive and the team to ensure compliance with existing company policies, noting excessive charges or possible exceptions to policy.
• Arrange for meeting space, A/V, food, and beverages as required for department and group meetings as needed.
• Assist with catering for internal meetings, company events, lunches, socials, and happy hours. This includes orders, set-up, refreshments for long meetings, and clean-up. Maintain meeting rooms, such as clean-up, refresh supplies, and equipment as needed.
• Coordinate customer meetings and executive briefings.

Required Skills and Experience

• At least 5+ years working in an Administrative capacity with demonstrated increasing responsibility.
• Excellent organizational skills, time management, and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure efficient office operations
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Strong, positive, results-driven work ethic
• Team oriented
• Flexible schedule
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks across multiple departments
• Ability to collaborate with the administrative team
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to operate in a fast-paced environment
• Expert experience in working with Gmail, Google, Google Docs, MS Office, Concur, and conferencing technology preferred.
• Seattle-based preferred, in office AS needed.

Salary Range

$90,000 - $110,000 + bonus + benefits

Employees and their families will have the option to participate in the following benefits:

• Health, Dental, and Vision Benefits
• Flexible PTO, Sick Time Prorated Based on Date of Hire, and All Federal Holidays (US Only) + 3 Days of Paid Volunteer Time
• Non-Commissioned Positions may be eligible to participate in the Annual Discretionary Bonus Plan
• FSA and Dependent Care Accounts + EAP, where applicable
• Educational Reimbursement
• 401k with Employer Match or Pension where applicable
• Pet Insurance (US Only)
• Parental Leave (US Only)
• Hybrid and Remote Work Model

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”