Executive Assistant (East Coast)

About Our Client

AI-driven healthcare company revolutionizing radiology by improving accuracy, reducing burnout, and enhancing patient care. With $140M+ in funding and partnerships covering nearly half of all U.S. medical imaging, its generative AI tools are used by thousands of radiologists daily. Recognized by Deloitte, CB Insights, and CNBC’s Disruptor 50, it’s one of the fastest-growing and most innovative healthcare AI firms.

Why Join Us?

Our client is seeking an experienced and highly organized Executive Assistant to support 2–3 members of its executive team, primarily within its Commercial (GTM) organization. In this role, the individual will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency.

The successful candidate will collaborate closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for travel, conferences, trade shows, and large-scale offsites. The ideal candidate is based on the East Coast, brings exceptional attention to detail, thrives on improving processes, leverages tools and systems to optimize workflows, and operates with discretion and professionalism.

What You’ll Be Doing:

• Build trusted partnerships with executives, their teams, and key stakeholders.
• Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion.
• Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads.
• Provide daily administrative support, including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items.
• Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious.
• Support executives across multiple time zones, demonstrating flexibility to adjust as needed for meetings and business priorities.
• Facilitate cross-department communication and drive follow-up on key initiatives.
• Take on special projects and contribute to process improvements.

Who They’re Looking For:

• East Coast–based, with the ability to support executives in multiple time zones.
• Minimum of 5 years of experience providing administrative support in a corporate setting, including at least 3 years supporting C-Suite executives.
• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives.
• Demonstrated proficiency with remote collaboration tools.
• Experience handling confidential information with discretion and maintaining professional standards.
• Strong written and verbal communication skills, with examples of cross-functional collaboration.
• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment.
• Experience with expense tracking, travel arrangements, and document management.

It’s a Plus If You Also Have:

• Prior experience working within a technology startup or high-growth company (highly desirable).
• Proven history of organizing and executing large-scale offsites and events, with the ability to deliver white-glove experiences for executive audiences.
• Documented success in leading project management and improvement initiatives, with a focus on creating seamless processes.
• Passion building and contributing to team culture.
• Previous experience with tools including Slack, Google Workspace, Zoom, Ramp.

Benefits

• Comprehensive Medical, Dental, Vision & Life insurance
• HSA (with employer match), FSA, & DCFSA
• 401(k)
• 11 Paid Company Holidays
• Location Flexibility (Remote-first company!)
• Flexible PTO policy
• Annual company-wide offsite
• Periodic team offsites
• Annual equipment stipend
• For roles based outside the U.S., the recruiter can share more details

Compensation

$95K – $125K • Offers Equity

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”