Executive Assistant, CTO

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

About the Opportunity

This organization is the largest global shared micromobility business, operating in close to 30 countries across five continents. The company is on a mission to build a future where transportation is shared, affordable and carbon-free. Its electric bikes and scooters have powered more than one billion rides in cities around the world. Named a 2025 Time 100 Most Influential Company, this organization continues to set the pace for shared micromobility globally, spurring a new generation of clean alternatives to car ownership.

This role is seeking a highly experienced and adaptable Executive Assistant to provide primary support to the Chief Technology Officer. This position requires a proactive, detail-oriented professional who excels in a fast-paced, dynamic environment. The ideal candidate will manage complex scheduling, coordinate high-level meetings and events, and handle confidential information with discretion.

This is a remote position with a requirement for candidates residing in the United States to maintain effective collaboration across teams.

Key Responsibilities

• Organize and maintain the CTO's executive calendar, ensuring seamless scheduling, logistics, and support for internal and external engagements with full discretion
• Plan and oversee all aspects of domestic and international travel, including detailed itineraries, logistics, and expense management
• Plan executive meetings, coordinate briefing materials, and manage logistics
• Coordinate speaking engagements, media appearances, and conferences in partnership with Communications, ensuring all logistical details and briefing materials are in place
• Lead ad-hoc projects, information gathering, and research initiatives with independence and strong problem-solving skills

Required Qualifications

• 6+ years of experience supporting C-suite executives
• Proven track record of executive calendar management including coordination of complex, high-profile meetings
• Ability to anticipate needs, think strategically, and proactively solve operational bottlenecks before they arise
• Advanced proficiency in PowerPoint, Excel, G Suite, video conferencing tools, and expense reporting systems such as COUPA
• Excellent written and verbal communication skills with the ability to engage effectively at all levels
• Strong relationship management skills across diverse, global teams and time zones
• High discretion and confidentiality in handling sensitive business information
• Experience navigating complex, high-pressure situations with composure and adaptability

Preferred Qualifications

• 8+ years supporting public company senior-level or C-suite executives, including a CTO
• Experience with Board members, bankers, analysts, and investors
• Experience supporting engineering organizations

U.S. Based Position - What We Offer

• Comprehensive Health & Wellness: A choice of medical, dental, and vision plans. The company also provides company-paid life and disability insurance and company-funded mental health benefits.

• Financial & Retirement Planning: 401(k) plan with both pre-tax and Roth options, and access to a Health Savings Account (HSA) with a monthly company contribution.

• Family & Fertility Support: Paid parental leave for birthing and non-birthing parents, plus fertility and family-forming benefits.

• Paid Time Off: Unlimited vacation, paid leaves, and 10 company holidays.

• Unique Perks: Complimentary use of vehicles in participating cities, a monthly phone allowance, dedicated learning and development days, and access to perks including One Medical, Wellhub, and Headspace.

The base salary range listed reflects what the organization reasonably expects to offer for this role, with the final base salary determined by objective factors such as the candidate's location and relevant skills and experience. Depending on the position, the total compensation package may also include discretionary annual performance bonus opportunities and equity, subject to applicable plan terms and eligibility requirements.

The organization considers all qualified applicants for employment, including those with arrest or conviction records, in accordance with all applicable federal, state, and local laws.

If you want to make an impact, this is the place for you. Not sure if you meet all the qualifications? If this role excites you, the organization encourages you to apply. Explore all opportunities on the career page.

The organization is proud to be an Equal Opportunity Employer. The company believes different perspectives help it grow and achieve more. That’s why it’s dedicated to building and developing a team that reflects a wider range of backgrounds, abilities, identities, and experiences.

Compensation

$119K – $149K • Offers Equity • Offers Bonus