Executive Assistant, Design

About The Company

Figma is a leading platform dedicated to making design accessible to everyone. With a passionate team of creatives and builders, Figma empowers users to bring ideas to life through a collaborative, real-time design environment. The company's mission is to streamline workflows, foster innovation, and enable teams to work seamlessly from anywhere in the world. Figma's platform supports a wide range of activities, including brainstorming, prototyping, translating designs into code, and leveraging AI for enhanced collaboration. As a rapidly growing organization, Figma is committed to creating an inclusive and dynamic workplace that nurtures talent and drives technological advancement in the design and collaboration space.

About The Role

We are seeking a highly organized and proactive Executive Assistant to support our Design Vice Presidents and their teams. This full-time role offers an exciting opportunity to be a strategic partner in a fast-paced, innovative environment. Based in San Francisco, CA, New York, NY, or remotely within the United States, the Executive Assistant will be responsible for managing complex calendars, coordinating meetings and travel, and handling confidential information with discretion. The role involves partnering closely with leadership and cross-functional teams to optimize workflows, improve operational efficiency, and ensure seamless execution of company initiatives. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to anticipate needs and solve problems proactively. This position requires working part-time hours and offers the chance to make a significant impact on the success of Figma's design organization and overall company growth.

Qualifications

• 5+ years of executive support experience within a fast-paced technology environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Google Suite (Gmail, Calendar, Drive, Docs, Sheets)
• Experience supporting senior leadership, including VPs and C-level executives
• Ability to handle confidential information with discretion and professionalism
• Strategic mindset with the ability to identify process improvements
• Familiarity with AI and innovative workflows is a plus
• Experience working with cross-functional teams and managing complex projects
• High level of reliability, trustworthiness, and proactive problem-solving skills

Responsibilities

• Proactively manage executive calendars, scheduling meetings, and coordinating business travel and expenses
• Act as a trusted delegate for the VPs, approving expenses, purchase orders, and other operational tasks
• Partner with operations leadership to organize agendas, logistics, and content readiness for large meetings and company-wide events
• Track action items, follow up on deliverables, and ensure timely completion of tasks
• Identify opportunities to optimize workflows, enhance VP efficiency, and streamline communication channels
• Serve as a strategic thought partner to leadership, offering insights on design operations and long-term planning
• Drive cross-team alignment on projects, milestones, and internal initiatives
• Build and nurture a positive culture across company hubs and remote teams, fostering connection and collaboration
• Manage internal and external stakeholder communications, representing leadership professionally and effectively
• Support special projects and initiatives as needed to advance organizational goals

Benefits

• Competitive salary package, with annual base salary range of $127,000 - $221,000 USD
• Equity options and performance-based bonuses
• Comprehensive health, dental, and vision insurance coverage
• Retirement plans with company contributions
• Parental leave and family planning support
• Mental health and wellness programs
• Paid time off, including flexible PTO and sick leave
• Paid holidays and additional leave benefits compliant with local laws
• Reimbursements for cell phone and home internet expenses
• Additional perks such as company recharge days and lifestyle spending accounts

Equal Opportunity

Figma is an equal opportunity employer committed to fostering an inclusive environment. We celebrate and support diversity in all its forms and do not discriminate based on race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, veteran status, or any other characteristic protected by law. We are dedicated to providing reasonable accommodations to applicants with disabilities throughout the hiring process.