Executive Assistant, Design

About The Company

Figma is a rapidly growing platform dedicated to making design accessible to everyone. Our mission is to empower teams to bring their ideas to life through innovative tools that streamline workflows and foster collaboration. Whether it's brainstorming, creating prototypes, translating designs into code, or leveraging AI for iterative processes, Figma provides a comprehensive environment for seamless design and collaboration. Our platform supports real-time teamwork from anywhere in the world, enabling organizations to move faster, work smarter, and innovate continuously. As a leader in the design technology space, Figma values creativity, inclusivity, and a commitment to growth, making it an exciting place for passionate professionals to develop their careers.

About The Role

We are seeking a highly organized and proactive Executive Assistant to support our Design leadership team, specifically VPs and their respective pillars. This full-time role offers an opportunity to work either from our US hubs in San Francisco or New York City, or remotely within the United States. The ideal candidate will work closely with senior leaders to manage their calendars, meetings, travel, and expenses, ensuring smooth daily operations. The role also involves acting as a strategic partner, identifying workflow improvements, and facilitating cross-functional collaboration to drive outcomes. As part of a fast-growing team, you will have a significant impact on the success of our product and contribute to fostering a strong, connected company culture. This position requires working part-time hours aligned with US business hours and demands a high level of discretion, reliability, and strategic thinking.

Qualifications

• 5+ years of executive support experience within a fast-paced technology environment
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Google Suite products (Gmail, Google Calendar, Google Drive, Docs, Sheets)
• Ability to anticipate needs and act independently with minimal supervision
• Experience managing complex calendars, travel arrangements, and expenses
• Excellent judgment and discretion, especially when handling confidential information
• Demonstrated ability to build relationships and communicate effectively across teams
• Interest or affinity for AI and innovative workflows to enhance operational efficiency
• Experience supporting technical or AI-focused teams (preferred but not required)

Responsibilities

• Proactively manage the calendars, meetings, and travel plans for VPs and senior design leaders
• Handle expense reports, PO approvals, and internal tooling sign-offs with attention to internal policies
• Partner with operations to organize agendas and logistics for large-scale meetings and events
• Track content readiness, take notes, and follow up on action items to ensure meeting effectiveness
• Identify and implement workflow improvements to increase efficiency across teams and leadership functions
• Act as a strategic thought partner, offering insights on design operations, long-term planning, and process optimization
• Drive cross-functional alignment on projects, milestones, and company initiatives
• Foster a culture of connection and inclusivity across company hubs and remote teams
• Represent the leadership team professionally in virtual and in-person settings, providing clear and thoughtful communication

Benefits

• Competitive salary range of $127,000 to $221,000 USD annually
• Equity options and performance-based bonuses
• Comprehensive health, dental, and vision insurance plans
• Retirement plans with company contributions
• Parental leave and family planning support
• Mental health and wellness programs
• Paid time off, including sick leave, holidays, and flexible PTO with manager approval
• Additional perks such as cell phone and home internet reimbursements, lifestyle spending accounts, and company recharge days
• Opportunities for professional growth and development within a dynamic environment

Equal Opportunity

Figma is an equal opportunity employer committed to fostering an inclusive environment for all employees. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal history, in accordance with applicable laws. We are committed to providing reasonable accommodations throughout the hiring process and employment to ensure all individuals have an equal opportunity to succeed.