Executive Assistant

We are a leading agency within the Stagwell Global network, a group of agencies at the intersection of content, culture, and technology. We stay ahead of what’s next, providing fresh insights and creative thinking that drive real impact. We work behind the scenes with the biggest names in entertainment, tech, lifestyle, sports, and gaming— helping them create with confidence.

The Opportunity

We are seeking a highly capable and experienced Executive Assistant to provide virtual support to two senior C-suite executives based in the United States. This is a high-trust, high-impact role requiring sound judgment, strong business acumen, and exceptional attention to detail. You’ll act as a critical extension of the executives—strategically managing time, anticipating needs, and ensuring their focus is always on what matters most.

The ideal candidate thrives under pressure, takes full ownership of their work, and understands how to align support with the unique needs and working styles of senior leaders. If you’re known for your proactivity, responsiveness, and rock-solid reliability—this role is for you

Your Impact

• Serve as the trusted right hand to two senior executives—ensuring their calendars, travel plans, and communications are tightly managed and aligned to business priorities.
• Own all aspects of complex calendar management across global time zones. You will need to understand and anticipate preferences, context-switching needs, and meeting priorities for each executive.
• Strategically schedule time for deep work, decision-making, internal alignment, and external relationship-building.
• Coordinate all travel bookings end-to-end—including flights, accommodation, transport, and agendas—with awareness of individual preferences and the demands of each trip.
• Prepare, process, and reconcile expense reports (T&E) quickly and accurately.
• Track action items and ensure the executives stay on top of commitments, meetings, and follow-ups.
• Draft, proofread, and manage written communication on behalf of the executives.
• Take initiative on projects and tasks with minimal oversight—delivering outcomes that are complete, correct, and on time.
• Handle all information with the utmost confidentiality and professionalism. Step up when required, including occasional support outside of standard hours during peak periods or urgent deadlines.

Who We Are Looking For

• Experience – 4–8 years of experience as an Executive Assistant supporting senior-level leaders, preferably in a remote, fast-paced, U.S.-based environment.
• Education – BA/BS degree in Business Administration, Communications, or a related field.
• High ownership mindset – You don’t just complete tasks—you take full responsibility for outcomes. You proactively manage priorities, follow through without being asked, and raise the bar in everything you do.
• Strategic thinking – You understand the business context behind meetings, travel, and time allocation. You know how to structure an executive’s day to balance priorities, decision-making, and team engagement.
• Proactive and solutions-oriented – You anticipate needs before they’re voiced, solve issues independently, and stay three steps ahead of what’s coming next.
• Discretion and trust – You are reliable, tactful, and handle confidential information with integrity and maturity
• Exceptional communication skills – You communicate clearly, professionally, and confidently in both written and spoken English.
• Calendar, travel, and expense management expertise – You’re a master at handling complex calendars, coordinating international travel, and managing T&E with accuracy and speed.
• Sharp attention to detail – You spot inconsistencies, catch errors before they happen, and ensure nothing slips through the cracks.
• Tech proficiency – Highly skilled with Microsoft Office (Outlook, Excel, Word, PPT, Teams), Zoom, and tools like Google Workspace.
• Time zone fluency – Comfortable working full-time U.S. Eastern hours and collaborating with globally distributed teams.
• Strong work ethic – Consistently dependable and hardworking. You’re willing to roll up your sleeves and work outside regular hours when needed.
• Efficient multitasker – Able to balance competing priorities without compromising quality or deadlines.
• Self-starter – Internally motivated and resilient. You take initiative, stay organized, and push forward in the face of ambiguity.
• Collaborative teammate – You build strong relationships, communicate respectfully, and work well with teams across time zones and cultures. You’re always willing to pitch in.
• Reliable under pressure – You remain calm, professional, and focused when timelines are tight and stakes are high

Position Type

This is a full-time remote position based in Metro Manila, Philippines. Working hours are aligned with U.S. Eastern Time, Monday – Friday, 08:00 – 17:00 ET (20:00 – 05:00 PHT). A reliable internet connection and a professional home office setup are required.