Personal Executive Assistant - 47421937459

Seeking LATAM-based candidates who are LATAM citizens. Only English CVs will be accepted.

Position : Personal Executive Assistant

Working Schedule : 10am-6pm EST

Salary Range :$2,000-$3,000 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Description

Our company seeks an Executive Personal Assistant to help our CEO with various tasks. You will be in charge of analyzing data that needs to be reviewed, checking and alerting abnormalities in various company functions, keeping schedules, making travel arrangements, and ensuring the CEO’s orders to other team members are being followed. You will also produce expense reports, and help with some personal task completion. You should have some experience with itinerary management, vendor management, reporting, and personal shopping. Our ideal candidate has a degree in business management, but we are willing to accept experience in place of education.

Duties and Responsibilities

• Maintain executive schedules
• Managing information flow in a timely and accurate manner
• Make travel arrangements for business trips
• Run errands for the manager
• Keep up with expenses and produce regular reports
• Respond to phone calls and emails for the manager

Requirements and Qualifications

• Bachelor’s degree in business management
• Executive assistant experience
• Outstanding organizational and time management skills
• Experience with databases, Microsoft Outlook, and calendaring software
• Excellent English, writing and speaking
• Discretion and confidentiality

Required:

• Minimum of 1 year of experience in an Executive Assistant or similar position.
• High proficiency with Google Workspace (Drive, Gmail, Docs, Sheets, Calendar)
• Strong command of Microsoft Office (Word, Excel, Outlook)
• QuickBooks (Accounting)
• Proficient in reading expense reports

Preferred (but not required):

• Power BI (Data analysis & visualization)
• CRM platforms (e.g., HubSpot, Salesforce)