Operations & Marketing Coordinator (Property Management)- 57864358546

Position : Operations & Marketing Coordinator

Work Hours (Client) : Willingness to work evening and night shifts, typically between 4:00 PM - 12:00 AM EST or 5:00 PM - 1:00 AM EST (final schedule to be confirmed)

Holidays : 5 days annual PTO

Pay Range : $1200 - $1800 USD/month (varies based on skill set and experience level)

Location of Search : South Africa or Latin America

Company/Client Overview

Our client is a family-owned property management business in Clearwater, FL, specializing in vacation rentals across Tampa Bay beaches. They offer full-service management, marketing, and guest support for homes and condos, helping owners maximize bookings while ensuring exceptional guest experiences.

Duties And Responsibilities

We’re looking for a dynamic generalist covering marketing, operations, and admin support with experience in the short term rental industry. This role will have a range of responsibilities supporting the small dynamic team in areas including marketing, guest services, operations reporting and more.

Marketing & Listing Optimization

• Optimize property listings across OTAs (Airbnb, VRBO, etc.) including photo order, editing, headlines, descriptions, and amenities to maximize bookings.
• Create and send newsletters and email campaigns via MailChimp or similar platforms to engage past and prospective guests.
• Maintain organized records of marketing content, system processes, and listing updates.

Operational Support & Reporting

• Track and summarize KPIs (occupancy, revenue, engagement, etc.) and provide actionable insights to the team.
• Prepare and maintain reports on property performance, guest interactions, and booking trends.
• Use internal systems such as Streamline (possibly Vintory, Breezeway or Enso Connect)
• Identify opportunities to improve operational workflows and standardize processes.

Guest Interaction

• Handle occasional inbound communications and overnight calls when necessary.
• Troubleshoot guest issues and escalate to on-site Guest Services Managers as needed.

Other Responsibilities

• Assist with sourcing and ordering items for guest experiences or operational needs.
• Support the team in ad hoc marketing, reporting, and operational projects.

Minimum Requirements

Language requirement: Excellent English Communication Skills (neutral accent)

Experience: 3+ years of related experience

• 3+ years of experience in marketing and customer service, preferably within a vacation rentals or property management company
• Extensive, hands-on experience in property management operations, including PMS platforms and OTAs (e.g., Airbnb, VRBO; Streamline is a plus)
• Strong background in guest communication, with the ability to handle inquiries and resolve concerns professionally—even in challenging situations
• Proven experience in listing optimization, maintaining consistency, accuracy, and quality across multiple listings
• Experience with administrative tasks, reporting, and coordination, with strong attention to detail and follow-through
• Proficient in Excel and comfortable managing data and workflows
• Proven ability to create content and manage newsletters using Mailchimp or similar platforms
• Native-level English proficiency, with excellent written and verbal communication skills
• Highly organized, proactive, and able to see tasks through to completion within a reasonable timeframe

Skills & Attributes

• Strong marketing and analytical mindset.
• Excellent verbal and written English communication.
• Detail-oriented, problem-solver, highly organized, independent and able to manage multiple projects simultaneously.
• Comfortable using spreadsheets reporting tools, guest communication platforms, AI tools, and operational software
• Ability to troubleshoot guest issues calmly when required.