Executive Assistant (Financial Services & AI-Focused) 58208357459

Position: Executive Assistant

Location: Remote (South Africa or LatAm)

Work Schedule: 8am-5pm PST for the first 30 days

Salary: $1800-$2300 (depending on experience)

Position Overview

The Role

Client is seeking a highly proactive and solutions-oriented Executive Assistant (EA) to support daily business operations. This is not a traditional task-based role - this position requires a strategic partner who can identify inefficiencies, implement improvements, and leverage AI to build scalable systems.

Key Responsibilities

• Manage and optimize day-to-day business operations for the executive
• Identify inefficiencies in workflows and proactively implement solutions
• Leverage AI tools to automate repetitive and manual processes
• Transition existing workflows into scalable, system-driven solutions
• Coordinate internal operations and support employee-facing communication
• Maintain organization across projects, tasks, and priorities
• Anticipate needs and act independently with minimal direction

Required Qualifications

• Experience:
  • 3–5 years as an Executive Assistant or similar role
  • Proven experience in the financial services industry (required)
• Technical Skills:
  • Demonstrated AI proficiency, with experience using tools to automate workflows and improve efficiency
  • Strong systems-thinking mindset (ability to build processes, not just follow them)
• Communication:
  • Excellent written and spoken English
  • Clear communication with a neutral or low-level accent preferred
  • Comfortable working in an internal-facing role (no client interaction)
• Work Style:
  • Highly proactive and self-directed
  • Strong problem-solving mindset
  • Detail-oriented and organized
  • Able to operate as a strategic partner rather than a task executor