Executive Assistant | 39965476131

Executive Assistant

Industry: Construction / Project Management

Salary: $1,400-$2,000 USD/month

Employment Type: Full-Time Independent Contractor

Start Date: ASAP

About The Role

We’re hiring a high-level Executive Assistant to support a seasoned U.S.-based founder who recently parted ways with his long-term assistant after 5+ years. This role demands consistency, discretion, and a strong sense of ownership. You’ll step into a fast-paced environment with clearly defined systems, processes, and workflows already in place.

We’re looking for someone who is calm under pressure, detail-oriented, and committed to helping the executive optimize his time, stay organized, and move projects forward efficiently.

Key Responsibilities

Manage executive calendar and schedule meetings (both in-person and virtual)

Triage incoming emails and flag/respond to high-priority messages

Input and manage data in HubSpot CRM

Coordinate internal team syncs and company events

Track and follow up on projects using Asana and other tools

Time-blocking and schedule optimization for the executive

Post pre-written marketing content to LinkedIn, Facebook, and Instagram (no design or copywriting required)

Conduct research and manage ad-hoc projects

Communicate in real-time via Microsoft Teams

Ideal Candidate Profile

3 - 5 years of Executive Assistant experience

Exceptional attention to detail and organizational skills

Calm, pleasant demeanor with a “don’t worry, I’ve got this” attitude

Proactive and resourceful, someone who anticipates needs and takes initiative

Fluent in written and spoken English

Tech-savvy with the ability to quickly learn tools like HubSpot, Asana, and Microsoft Teams

Dependable and easy to work with personality and cultural fit are just as important as technical skills

Tools You’ll Use

(No prior experience required, but willingness to learn quickly is essential.)

HubSpot CRM

Asana

Microsoft Teams

Google Workspace (Docs, Sheets, Calendar)

What We Offer

Full-time, long-term remote opportunity

Direct access to the founder and decision-making processes

Clear systems and onboarding resources already in place

Competitive monthly compensation in USD

Autonomy, responsibility, and respect from Day 1

To Apply

Please submit your resume along with a 1-minute introduction video. Shortlisted candidates will be contacted for next steps.