Executive Assistant

The Job/What You’ll Do:

The Executive Assistant supports the CEO and serves as primary support to the Board of Directors and Advisory Council. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Responsibilities:

• Manages the CEO's calendar, scheduling internal and external meetings, including recurring meetings with the board of directors, committees, advisors, direct reports,

• Coordinates Board communications, including but not limited to notifications of meeting agenda, schedules, distribution of correspondence, packets, and other Board-related communication.

• Leads operational efforts with Board, CEO, legal counsel, and Board committee chairs to review policies, prepare required documents relating to the effective operation of Board and Board Committees meetings. Compose and/or records resolutions, charter revisions and Bylaws revisions in coordination with legal counsel.

• Manages and updates Board of Directors, Advisory Council and Board Committee calendars, determine and plan the frequency of meetings.

• Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.

• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.

• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.

• Ensure that executive leadership is informed of priorities, deadlines, and challenges.

• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.

• Complete accurate and detailed leadership department expense reporting and other departmental reports.

• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.

• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.

• Maintain confidentiality in all aspects of team and company information.

• Operate independently with minimal supervision, while maintaining open communication and collaboration with supervisor and team to improve group processes.

• Other duties as assigned

Knowledge, Skills, Abilities:

Well-organized and flexible self-starter

Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team

Attention to detail in composing, typing and proofing materials or data input

Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines

Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships

Excellent verbal and written communication skills. 

• Ability to act professionally and maintains appropriate boundaries with clients and staff.

• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.

• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.

• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.

Education & Experience:

• 3 - 5 years of experience in field, Required

• Associates Degree,  Preferred

Working Conditions:

While performing the job duties in the office or at a home office, the employee is frequently required to stand, walk, sit, and use hands; they must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Exposure to noise typical with office operations.  Ability to hear and speak. Employees must maintain a stable and secure private home internet with a minimum of 50Mbps download and 5Mbps upload, and an average jitter less than 20% of latency. https://speed.cloudflare.com/

Who We Are & What We Offer:

Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Colorado. Our mission is to Inspire Hope through our talented and compassionate staff.

Since 2007, Solari has been providing crisis contact center services and in that short time has helped thousands of individuals and families connect to the help they need. Additionally, in that short timeframe, Solari has grown to expand services to a peer-run Warm Line, Serious Mental Illness (SMI) determinations, mobile team dispatches, crisis transportation services, emergency room-based assessments, Department of Child Safety (DCS) rapid response and crisis stabilization services, telephone follow-up to those who need it, tragedy support lines and other in-kind services to the community.

• Friendly work environment

• Generous paid time off (PTO)

• Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date

• Competitive compensation

• Convenient office locations and Hybrid Schedule

• On-site fitness room free to all employees (Tempe Office)

• Basic Life Insurance

• Voluntary Life, Spouse, Child Insurance

• Critical Illness w/free dependents

• Critical Illness Spouse

• Short Term & Long Term Disability- Starts first of the month after 90 days of employment

• 401K & 401K Roth - Starts first of the month after 90 days of employment

• United Pet Care

• LifeLock for identity theft

• LYRA EAP Program- 25 free sessions for mental health per family member

Solari is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state, and local laws. At Solari, a diverse mix of highly talented, innovative, and dedicated people come together to make a lifetime impact on each of our Client's lives. All qualified applicants will receive equal consideration for employment.

We are focused on equality and believe deeply in diversity of race, color, ancestry, age, veteran status, marital status, creed, religion, sex, gender, gender identity, sexual orientation, ethnicity, national origin, and other legally protected group status.