Executive Assistant (Marketing)

Company Description

SocioSquares is a partnership between creation and code. A union of the left brain and the right brain. A mix of software and hardware.

At SocioSquares, we’re a team of 40+ tech, creative, and online marketing experts passionate about growth marketing and lead generation for fast-growing startups and home improvement companies.

Role Description

As an Executive Assistant with a marketing emphasis, you’ll partner closely with Liz Hunter and Sean Smith, the Leadership Team, to keep the brand visible, clients engaged, and operations running smoothly. The main focus will be social media management and marketing content creation, with additional time spent on client communications and light administrative support.

Key Responsibilities

1. Social Media & Marketing (Main Focus)

• Manage and grow the company’s social media presence (Facebook, Instagram, LinkedIn, etc.)
• Create and schedule engaging content: property listings, open house announcements, community updates
• Support digital marketing campaigns, flyers, newsletters, and other brand materials
• Monitor engagement, track analytics, and respond to comments/messages
• Use tools like Canva, Buffer, or ChatGPT to create compelling content

2. Client Communication & Relationship Support

• Call to confirm appointments, provide follow-ups, and strengthen client relationships (light call volume)
• Respond to inquiries via phone, email, and messaging platforms in a timely, professional manner
• Keep CRM records accurate and updated
• Assist with scheduling open houses, showings, and appointments

3. Administrative Support (Lower Priority)

• Help with scheduling, email organization, and general admin tasks for the Leadership Team
• Assist with basic document preparation (contracts, agreements, real estate files)
• Track deadlines, reminders, and deliverables

Qualifications:

• 5+ years of administrative, executive assistant, or operations experience (residential and commercial real estate experience preferred)
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite, Google Workspace, and CRM platforms (KVCore, Follow Up Boss, or similar preferred). Familiarity using SkySlope, BUILDOUT, and ChatGPT are preferred.
• Familiarity with social media platforms and content creation tools (Canva, Buffer, or similar)
• Highly organized, detail-oriented, and able to work independently
• Professional, positive, and client-focused attitude
• Ability to manage confidential information with discretion

Position Summary:

The Executive Assistant will support the Leadership Team, including the Owner, by managing administrative tasks, coordinating schedules, handling client communications, and assisting with social media and marketing initiatives. This role requires strong organizational skills, a professional demeanor, and the ability to adapt to the fast-paced real estate environment.