Immediate Requirements For Executive Assistant

Description

Executive Assistant Job Description:

• Supporting 3 senior leadership of the executive team, the Executive Assistant provides executive-level support to multiple executives on the Operations team.
• The Executive Assistant must be creative and enjoy working at a fast pace.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• This position will be working on a US time zone, so the candidate must be flexible in their working hours and able to work a night shift.

Roles And Responsibilities Executive Support

• Completes a broad variety of administrative tasks for the executive team including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Executive’s schedule is followed and respected. Provides "Gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.
• Represents the Executive professionally in interactions with internal and external partners.
• Provides a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Works proactively to provide seamless support of the Executive.

Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently. Sensitive
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Qualification And Experience Requirements

• Bachelor's degree required.
• Strong work tenure: 6+ years of experience supporting executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and online collaboration tools.
• Must be available to work a night shift.

Benefits

• Competitive basic salary.
• The opportunity to join a growing team.
• Dynamic and entrepreneurial culture