Accounts Payable Specialist

Summary

This is a 6 months temporary position.

Reports directly to the Financial Controller, Europe; prepares and handles all accounts payable on a day-to-day basis. This includes processing vendor invoices, making timely payments, maintaining vendor relationships, and handling any other accounts payable-related tasks. This role is responsible for ensuring all payables are managed efficiently, accurately, and in compliance with company policies. Additionally, this role will be expected to provide recommendations for process improvements and potential software implementations.

Scope & Responsibilities

Manage all day-to-day billing for finance department (60%)

• Process and pay vendor invoices in a timely and accurate manner

• Ensure that all vendor invoices are entered correctly and approved by the appropriate departments

• Reconcile vendor statements and resolve any discrepancies

• Ensure payment terms are met and manage early payment discounts as applicable

• Maintain up-to-date records for all accounts payable transactions

• Process payments for global vendors and partners as needed

• Handle employee reimbursements and credit card payments

Maintain consistent process for payments (20%)

• Perform regular payments to vendors, contractors, and other service providers
• Track accounts payable aging and ensure timely payments to avoid penalties and interest
• Report payment status and updates to the finance team, including the US Market Controller, Global Corporate Controller, and CFO
• Monitor total outstanding payables > 30 days to minimize late payments
• Prepare and distribute monthly accounts payable report

Vendor Management and Communication (15%)

• Manage vendor relationships to ensure prompt resolution of any payment issues
• Ensure all vendor records are up to date and accurate
• Handle communication with vendors regarding payment queries or discrepancies
• Maintain standard operating procedures (SOPs) for accounts payable processes
• Complete vendor registration and necessary forms as needed

Other Responsibilities (5%)

• Assist with month-end close processes
• Manage day-to-day operations of accounts payable and interconnected systems (Salesforce, BC, PSA, Magento)
• Handle ad hoc projects as needed
• Perform audit requests
• Assist with process improvements and system enhancements as required

Requirements

Competencies, Skills & Qualifications

Competencies

• Financial acumen – Interprets and applies understanding of key financial indicators to make better business decisions
• Balances stakeholders – Anticipates and balances the needs of multiple stakeholders
• Being resilient – Rebounds from setbacks and adversity when facing difficult situations
• Plans and aligns – Plans and prioritizes work to meet commitments aligned with organizational goals
• Drives results – Consistently achieves results, even under challenging circumstances
• Optimizes work processes – Reviews and implements the most effective and efficient processes to get work done, with a focus on continuous improvement
• Builds network – Effectively builds formal and informal relationship networks inside and outside the business
• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives

Technical/Functional Skills

• Confident use of MSOffice and experience of using a finance system ideally Xero

• Comfortable working with data, and produces high quality accurate work

• Proven ability to work with customers in varying scenarios

Qualifications

• 3 years' experience working with accounts payable, vendor invoicing, and payments
• Basic understanding of bookkeeping and revenue recognition rules

Additional Preferences

• Understanding of customer vendor systems
• College degree preferred
• Knowledge of Prosci Change Management offerings a plus

Work Location: This is a fully remote role based from Spain or the UK. To facilitate remote working applicants should have a suitable quiet working space at home and good internet connection.

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About the company

Prosci was founded in 1994 by former Bell Labs engineer and program manager Jeff Hiatt. Today, we are a global team of change fanatics and advocates focused on customer success.

We're passionate about helping your organization build effective change capabilities. We combine scientific principles and a focus on the people side of change to deliver superior training programs, maintain the industry's largest body of change management knowledge, and ensure exceptional customer experiences.