Executive Assistant

Executive Assistant

About Potential Project

At Potential Project, our purpose is to create a more human world of work through harnessing the full potential of the mind. In this new world of work, people are focused, calm and resilient, even happy at work. There is time for connection and compassion for one another, even on the busiest days. This new world begins inside, in the mind.

Potential Project is a global research, leadership development and consulting firm that partners with leading organizations to uncover the power of the mind – how it is wired and how to rewire it for new behaviors and different outcomes. Through integrating cutting-edge neuroscience, evidence-based research and contemplative practices from the wisdom traditions, we have helped over 375,000 people in 600+ companies to enhance performance, resilience and creativity and to develop leaders who are more agile, compassionate and courageous.

We are present in 28 countries with a network of 70+ consultants and facilitators, and we serve hundreds of forward-thinking companies like McKinsey, IKEA, Unilever, Cisco, LEGO and Microsoft.

About the Role:

We are seeking an outstanding Executive Assistant to join our virtual global Executive Assistant Team and provide high-level administrative and strategic support to the Partners within the organization. This is a role that contributes to the smooth functioning of our global organization by providing comprehensive support to leadership, enabling them to focus on strategic initiatives and critical decision-making, which requires a high level of professionalism, discretion, organizational skills, and the ability to adapt to a fast-paced and dynamic environment.

There is potential for growth and possibility to participate in strategic projects. Interest in and practice of mindfulness is an important requirement to fit our organizational culture.

Interest in and practice of mindfulness is an important requirement to fit our organizational culture. We walk our own talk.

Please note that this is a self-employed, remote opportunity.

You will focus on:

The main objective of this role is to increase the productivity of the Partners by being responsible for and providing valuable support on:

• Time Management - Prioritize tasks, coordinate meetings, and ensure the Partner's time is optimized. By handling scheduling conflicts, organizing appointments, and managing travel arrangements, you free up the executive's time to focus on critical activities.
• Communication Facilitation - Filter and prioritize incoming communications, screen emails, handle routine correspondence, and respond professionally to stakeholders. By summarizing and presenting information in a concise and actionable manner, you will optimize the Partner's time and help him/her stay well-informed.
• Preparation and research - Ensuring the Partner is well prepared for meetings, presentations, and client deliveries by gathering relevant data, coordinating with internal teams and providing logistical support.
• Project coordination - Coordinate tasks, track progress, and ensure deadlines are met both for internal and external projects.
• Anticipating needs and proactive assistance - Anticipate the Partner's needs and take the initiative to address them. This includes identifying potential issues, suggesting improvements, and providing proactive support, thus increasing Partner’s efficiency and contributing to a more streamlined workflow.

You will bring:

• A purpose driven spirit, aligned with our mission of contributing to a more peaceful, kinder world
• Proven work experience as an executive assistant for Chief Officer roles ideally in a professional services company
• Proven work experience in a virtual work environment, able to thrive working independently in a virtual, global organization
• Solid experience with office management tools, including MS Teams, Zoom and Zoho CRM
• Flexibility to be able to respond to fast changing circumstances
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Proactive, can-do mindset that can operate autonomously
• Demonstrates a highly collaborative, service oriented, team-player mind-set
• Can thrive working independently in a virtual, global organization
• An excellent level of English, fluent in both spoken and written is essential
• Strong attention to detail and excellent organization skills
• Having a daily personal meditation practice

We Offer

• Being an important and influential part of a highly purpose driven, rapidly growing, international organization passionate about creating a more human world of work by harnessing people’s full potential of their mind
• Opportunity to work in a highly collaborative, mindful, collegial work context with amazing colleagues from all over the world
• Opportunity to go on mindfulness retreats and balance work with practice
• Ability to work from home

How to Apply

If you are interested, please submit your CV and a motivation letter by clicking on the "Apply" button.

Your contact person for this recruitment is Michaela Kress.

Potential Project is a people-centered company. It is what we teach and what we live. We insist on our team having a truly human experience of their work. Potential Project has committed itself to inclusion, respect for difference, and fairness, and guarantees the same rights to all its team members to ensure the fullest degree of success for each individual and for the organization.