Executive Assistant to the CEO

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity.

Description

About the Role

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity. This role is pivotal in ensuring operational efficiency, managing complex schedules, and serving as a trusted right hand in both daily operations and strategic initiatives. You will play a key role in driving productivity and acting as a liaison across internal teams and external stakeholders.

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Key Responsibilities**

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Calendar & Schedule Management:** Manage and optimize the CEO’s calendar, including meetings, appointments, travel, and personal engagements with precision and foresight.

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Task & Workflow Coordination:** Oversee task and project tracking using task management platforms (e.g., Asana, ClickUp, or similar); ensure timely follow-through and accountability across departments.

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Inbox & Communication Management:** Triage and respond to emails, messages, and requests on behalf of the CEO with professionalism, discretion, and accuracy.

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Tech Enablement:** Leverage tools such as online ticketing systems (e.g., Zendesk, Moxo, Jira), collaboration platforms (e.g., Slack, Teams), and cloud storage (e.g., Google Drive, Dropbox) to streamline operations.

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Cross-Functional Support:** Serve as a point of coordination between executive leadership and internal teams, helping to move initiatives forward and solve bottlenecks.

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Meeting & Event Preparation:** Prepare agendas, briefing materials, and notes; handle logistics and follow-ups.

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Personal Assistance:** Provide light support on personal and confidential matters at the CEO’s discretion.

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Confidentiality & Discretion:** Handle sensitive information with a high degree of integrity and professionalism.

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Qualifications**

• 4+ years of experience supporting senior executives or C-level leaders
• Proven expertise with modern task management tools (e.g., Asana, Trello, Monday.com)
• Experience using online ticketing or support platforms
• Strong written and verbal communication skills
• Mastery of calendar systems (e.g., Google Calendar, Outlook), travel booking, and virtual meeting tools (Zoom, Teams)
• Exceptionally organized, punctual, and detail-oriented
• Highly self-motivated with a bias toward action and problem-solving
• Ability to multitask in a fast-paced environment while maintaining focus and quality
• Tech-savvy with a keen ability to learn and implement new tools quickly

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Preferred Qualifications**

• Experience in a startup or high-growth business environment
• Familiarity with CRM tools and workflow automation platforms
• Background in operations, administration, or project management a plus

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Why Join Us?**

You’ll be at the center of decision-making and innovation, working closely with a visionary CEO and contributing directly to the success of the business. We offer a dynamic work environment, opportunities for professional growth, and the ability to make a tangible impact every day.

Salary

$60,000 - $90,000 per year