Marketing Finance & Operations Manager

Job Description:

The Finance and Operations Manager will oversee and execute the agency’s billing, invoicing, payments, and reporting functions. This role requires a hands-on operator who thrives in a fast-paced environment, has a process-driven mindset, and is comfortable interacting with internal teams and external finance partners.

Key Responsibilities:

Billing & Invoicing:

• Own the full invoicing process for client accounts (retainers and projects)
• Track accounts receivable and proactively follow up on late payments
• Ensure invoices are aligned with contracts and scopes of work
• Maintain accurate billing records and documentation

Accounts Payable & Vendor Management:

• Manage all vendor and subcontractor payments
• Reconcile agency expenses, credit cards, and reimbursements
• Ensure timely payment cycles and maintain strong vendor relationships

Cash Flow, Reporting & Financial Support:

• Monitor cash flow and maintain weekly and monthly financial dashboards
• Support forecasting and budget tracking in collaboration with the CEO
• Prepare ad hoc reports and summaries for leadership
• Liaise with external accountants or bookkeepers to support tax prep and financial audits

Collaboration with Internal Teams:

• Partner with Account Management, Project Management and Media teams to track project budgets and actuals
• Support internal teams in monitoring scope vs. spend across campaigns and retainers
• Provide financial insights to help project owners stay on budget and forecast resourcing needs
• Flag potential overages and assist with internal budget reconciliation

Process & Systems Improvement:

• Refine financial workflows for efficiency, accuracy, and scalability
• Maintain and optimize financial tools such as QuickBooks, ADP, etc.
• Support the development of SOPs for finance and operational best practices

Qualifications:

• 3–5 years of experience in finance, billing, or business operations—ideally within a marketing agency, creative services, or professional services firm
• Hands-on experience with invoicing, vendor management, and reporting
• Proficiency in accounting and operations software (e.g., QuickBooks)
• Experience collaborating with cross-functional teams on budget or resourcing issues
• Comfortable working directly with agency leadership and external partners
• Self-starter who thrives in a fast-growing, entrepreneurial environment

What You’ll Gain:

• A front-row seat in the financial operations of a growing global agency
• Direct collaboration with the CEO and leadership team
• Ability to shape and scale foundational financial processes
• Involvement in high-impact, client-facing initiatives through budget oversight
• Growth path into a broader finance leadership role as the company scales
• Flexible working environment with an emphasis on performance and trust

About Park & Battery:

Park & Battery is a dynamic brand, marketing, and content agency dedicated to harnessing diverse perspectives to create clarity, empower action, and deliver outstanding outcomes for global brands and businesses. We are an equal-opportunity employer, fostering an inclusive environment that welcomes applicants of all backgrounds. Our team values kindness, commitment, and mutual respect, and we do not tolerate harassment, discrimination, or disrespect.