Executive Assistant

Overview:
We are seeking a proactive and highly organized Executive Assistant to support our CEO with administrative, research, and creative tasks. This role requires a balance of technical competence, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate is a strong communicator, capable of managing multiple tasks with professionalism and discretion.

Key Responsibilities:

• Calendar Management
  Maintain and organize the CEO's calendar to ensure efficient time management and scheduling.

• Email Management
  Manage email inboxes by sorting messages, organizing folders, and flagging high-priority items.

• Payment Coordination
  Assist in processing vendor payments accurately and on time, maintaining records for reference.

• Meeting Support
  Join Zoom meetings to take minutes, identify action items, and help prepare presentations when needed.

• Research & Analysis
  Conduct research on political trends, market developments, and other relevant topics to support informed decision-making.

• Data Entry & Process Documentation
  Accurately input data and develop internal guides and checklists to improve operational workflows.

• Tech & Software Use
  Leverage tools like Google Docs, Sheets, Slides, and Drive, along with project management platforms, to support team productivity.

• Social Media Assistance
  Edit short-form videos and image content (approx. twice per week) for business and personal social media accounts.

  Qualifications:

  Experience & Technical Skills

  • 3+ years of experience in executive assistance or administrative support roles

  • Proficient with Google Workspace (Docs, Sheets, Slides, Drive)

  • Comfortable using Zoom, Google Meet, and project management tools

  • Experience with video editing tools such as Canva and CapCut

  • Strong email management and data entry skills

  Personal Attributes

  • Exceptionally organized and detail-oriented

  • Professional, trustworthy, and discreet

  • Excellent written and verbal communication skills

  • Able to turn meeting discussions into clear, actionable steps

  • Creative and resourceful, especially with social media

  • Self-starter with strong initiative and time management skills