Executive Assistant to CEO/Founder

We’re looking for an Executive Assistant to support our CEO & Founder, Jan, and help him operate at maximum effectiveness. This is a rare opportunity to step into a key role at the heart of the company, working closely with leadership and gaining exposure to strategic and operational topics across the business. You’ll be the primary support to the CEO, ensuring that time, communication, and priorities are managed efficiently, while keeping an eye on the details that help everything run smoothly.

This role is ideal for someone who enjoys enabling others to do their best work, thrives in a fast-paced environment, and brings a thoughtful, highly organised approach to every task, big or small. If you’re excited to work in a high-trust, high-impact environment, we’d love to hear from you.

What you'll do

You’ll work as a close partner to our CEO and act as a central point of coordination across a wide range of activities and stakeholders. Your key responsibilities will include:

• Managing the CEO’s calendar, communications, and meeting cadence.
• Prioritising tasks, appointments, and travel to maximise efficiency and impact.
• Acting as liaison between the CEO and internal/external stakeholders.
• Ensuring meetings are well-prepared, run smoothly, and lead to clear follow-up.
• Handling sensitive information with discretion and professionalism.
• Supporting key projects and strategic initiatives across the company.
• Organising and coordinating internal events and external engagements.
• Conducting research and compiling materials to support high-quality decisions.
• Managing travel and visa arrangements.

What we're looking for

You have prior experience as an Executive Assistant or in a comparable role supporting senior leadership, and are comfortable managing the demands and dynamics of a fast-moving leadership environment.

You bring:

• Excellent organisation, time management, and communication skills.
• Fluency in English and German; additional languages are a plus.
• High standards of professionalism, reliability, and discretion.
• A proactive mindset and strong problem-solving instincts.
• The ability to work independently and collaboratively.
• Confidence using tools like Google Workspace, Microsoft Office, and project management platforms.
• A high level of attention to detail in everything you do.

You are based in Berlin. While we are a remote-first company, this role includes in-person responsibilities that require you to be on site regularly.

Company Mission

Our mission is to empower every organization to unlock its full potential by turning the inherent complexity of midsize and enterprise organizations into capability. Next Matter is the new standard system for the automation of complex workflows in Midsize and Enterprise organizations, built for the AI era. Our experienced team comes from a diverse set of backgrounds with a team of 42 spanning 17 locations and 22 nationalities. We are passionate about freeing customer and employee service teams from running their work on highly manual, duct-taped solutions with email, spreadsheets, meetings, and chat, by building a product and team that our customers love and we can be proud of.

Benefits

• The once-in-a-lifetime opportunity to build a global tech company, the right way, in a well-funded setting with an experienced, tech-driven team and a validated product and business model.
• The opportunity to work remotely, with a high degree of independence and flexibility in working hours. We are a remote-first team located in multiple European countries and North America.
• A state-of-the-art remote office setup. We’ll set you up with an Apple MacBook or a Lenovo machine along with the software you need.
• A 1,000 EUR one-time home office stipend for setting up your remote workplace, as well as a 250 EUR equipment allowance per year to keep your equipment up to date.
• A learning budget of 1,000 EUR per year to support your personal and professional development.
• A competitive, top-of-market salary, bonus, and equity options.

How To Apply

* Please apply with your CV highlighting your relevant experience and motivation to join.

• We interview fast, but thoroughly. The process is typically concluded in 2-3 weeks:

• Coffee Chat with our Recruiter Tom

• Interview with Nina - Our current EA

• Work task with Jan & Nina

• Feedback & offer

• Find out more about life and careers at Next Matter on our FAQ page!

At Next Matter, we value and celebrate diversity. Therefore, we are committed to creating an inclusive environment and equal opportunity for all employees. Also, research has shown that some groups of people are less likely to apply if they don't meet 100% of the job requirements. If you are interested in one of our jobs and don't meet all of the criteria, we encourage you to apply anyways, as you might just be the right candidate for us. We are committed to building a team that represents a variety of backgrounds, perspectives and skills and look forward to hearing from you.