Executive Assistant (US or AU)

Position Type: Full Time

Location: Philippines (Remote)

Are you a proactive, detail-obsessed Executive Assistant who thrives in a fast-paced, remote environment? If you've supported US or Australian executives and know how to anticipate needs before they arise, this is the perfect opportunity for you to shine.

About The Role

As an Executive Assistant, your mission is to provide high-level, reliable, and strategic support to senior executives—primarily in the US or Australia. You’ll play a crucial role in helping them stay organized, focused, and prepared by managing schedules, communications, and administrative tasks with precision and confidentiality.

Responsibilities

• Manage complex calendars across time zones, prioritize scheduling requests, and ensure prompt email correspondence and follow-ups.
• Schedule and prepare for internal and external meetings, create agendas, take minutes, and coordinate post-meeting action items.
• Plan and book domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Draft, edit, and proofread professional correspondence, documents, presentations, and reports.
• Handle a variety of executive-level tasks including expense reporting, file management, light research, and task tracking.
• Serve as the gatekeeper and bridge between executives, clients, and internal teams—maintaining a high level of professionalism at all times.

Competencies And Qualifications

• At least 3 years of experience as an Executive Assistant, supporting senior executives—preferably with US or Australian clients.
• Comfortable working across multiple time zones, particularly US or AU hours.
• Strong working knowledge of Google Workspace, Microsoft Office, Zoom, Slack, and project/task management tools like Asana, Trello, or Notion.
• Excellent written and verbal communication skills with the ability to represent executives professionally.
• Exceptional attention to detail, ability to multitask, and strong prioritization skills. You’re self-motivated and anticipate needs before they arise.
• Demonstrated ability to handle sensitive information with integrity and discretion.

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.