Executive Assistant (AU Shift)

Position Type: Full-time

Location: Philippines (Remote)

Schedule: Monday to Friday, AU Hours (Shift starts around 10AM AU time)

About The Company

Our client, based in Australia, is a dynamic umbrella company with multiple creative divisions, including a record label (featuring the founder’s own band), an award-winning documentary production company, and a TV/film writing and sound production arm. The business operates at the intersection of music, film, and television, supporting a wide range of artistic and media projects.

About The Role

As an Executive Assistant, you will provide comprehensive support to multiple executives. This role requires someone who can manage inboxes and calendars with precision, handle administrative and financial tasks efficiently, and confidently support executives without constant supervision.

We are looking for a proactive and highly organized Executive Assistant to support multiple executives within a fast-paced, creative environment. The ideal candidate has excellent communication skills, a keen eye for detail, and the ability to manage competing priorities independently.

Responsibilities

• Inbox Management: Organize, monitor, and respond to email correspondence; flag and prioritize messages as needed.
• Calendar Management: Schedule and coordinate meetings, appointments, and events for multiple executives, ensuring optimal time management.
• Research & Reporting: Conduct research on various topics; prepare clear and concise reports, summaries, or presentations.
• Finance Support: Manage invoices, process payments, and maintain accurate financial documentation.
• Administrative Support: Prepare documents, handle expense reporting, maintain digital records, and support other admin needs.
• Social Media Support: Assist with content scheduling and account management across platforms (as needed).
• Task Management: Prioritize daily tasks, ensure timely completion of deliverables, and anticipate executive needs.
• Travel Coordination: Plan and coordinate domestic and international travel, including booking flights, arranging accommodations, managing transportation, and preparing detailed itineraries.
• Online Property Management Support: Assist with the coordination and communication related to the company’s holiday let properties. This includes managing emails, responding to guest or team inquiries, and liaising with on-the-ground staff to ensure smooth day-to-day operations.
• Communication: Draft professional emails and communications on behalf of executives.

Competencies And Qualifications

Must Have

• 3–5 years of experience as an Executive Assistant, Admin Assistant, or in a similar support role
• Proficiency with tools like Google Workspace, Microsoft Office, and calendar/email platforms
• Proficiency in Trello or similar software
• Demonstrated ability to work independently and take initiative
• Strong organizational and time management skills
• Excellent written and verbal communication skills

Nice to Have

• Experience working with Australian-based businesses or executives
• Familiarity with social media platforms and scheduling tools
• Basic photo editing skills

What We Offer

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Lead (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.