The Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring seamless operations, communication, and alignment with company priorities. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

Company: MSPbots
Work Hours and Schedule: Semi-flexible, 8 AM-5 PM CDT, Fixed rest days (Sat-Sun)
Full-time work-from-home position

Key Responsibilities

1. Executive Support

Manage executive calendars, schedules, and travel arrangements.
Prepare meeting agendas, minutes, and follow-up action items.
Serve as the primary point of contact for the CEO and executive team.

2. Administrative Coordination

Organize and maintain electronic and physical files.
Draft and proofread correspondence, presentations, and reports.
Manage expense reporting and budget tracking.

3. Project Management

Oversee special projects and initiatives from start to finish.
Track project timelines, milestones, and deliverables.

4. Communication Management

Act as a liaison between executives and internal/external stakeholders.
Prioritize and screen incoming communication, responding on behalf of executives when appropriate.

5. Confidentiality and Discretion

Handle sensitive information with the utmost confidentiality.
Ensure compliance with company policies and legal requirements.

Qualifications

Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
Education: Bachelor’s degree in Business Administration, Communications, or related fields preferred.
Project management experience
Philippine-based only

Skills:

Advanced proficiency in MS Office Suite and collaboration tools (e.g., ClickUp).
Excellent time management and multitasking abilities.
Strong verbal and written communication skills.
Problem-solving and critical thinking capabilities.

Personal Attributes: Discreet, adaptable, proactive, and highly organized.

What’s in it for you?