Marketing Coordinator - Field Events and Trade Shows

Hello

We are looking for a Marketing Coordinator with Field Events and tradeshow experience from Tech or Financial Services environment.

Pay Rate: $33/hr on W2

Duration: 13+ months with possibility of longer-term extensions

If interested, please email your resume to grace.johnson@motionrecruitment.com

Please Note: Client is not open to C2C, H1B, TN Visa, 1099, F1 – CPT & OPT at this time.

Role:

Assist the US Field Events Team in planning and executing third-party events across various industries and audiences.

Provide logistical and administrative support to the team..

Responsibilities:

Support US Field Event Team with event execution and logistics.

Lead event supplies and branded items management; oversee inventories and place orders.

Schedule planning meetings, build-out event playbooks and after-action reviews.

Serve as liaison for the department with key vendors.

Manage hotel blocks for strategic, tier 1 events.

Manage and execute small-scale events, if needed.

Research and vet vendors including entertainment, décor, gifts, DMCs, restaurants, and venues.

Conduct data QA by assuring completeness and accuracy of events data to track and analyze spend and performance.

Support the creation of department planning workspaces, and campaigns on collaborative software solutions, including Salesforce, Atlassian, Jira, Miro, Workfront.

Assist with creation of enter-to-win process, including survey, QR code, and sign creation

Assist in preparing department reports as requested.

Collect monthly credit card receipts and prepare reconciliation on Concur software.

Submit event invoices and track PR/PO status and payments.

Maintain US Events Calendar.

Manage Events Team and Executive Leadership Team contact lists.

Become a power user for onsite lead management solution, exhibit asset management solution, campaign management tools.

Develop familiarity with event KPIs.

Requirements: REQUIRED / MIUST HAVE

Bachelor’s Degree, with 2+ years of experience in Event Management from Tech or Financial Services environment.

Experience must be in field events (trade shows and conference sponsorships) not corporate hosted.

Experience having planned and executed small scale live and virtual events independently.

Must be tech savvy in MS Office, Atlassian, Salesforce, Google, Confluence etc.

Vendor management experience

Experience with one of these: NetSuite, PowerBi, Eloqua technologies

Preferred Qualifications

CMP certification