Job Title: Executive Assistant (Meta & Google)
Location: Remote
Employment Type: Full-time
Working Hours: 9 AM – 5 PM EST (Eastern Standard Time)
Industry: Digital Marketing / Performance Media / Agency Ops
About Us
Mint Source is a remote-first bridge that connects vibrant talent with international clients and agencies, enabling skilled individuals to showcase their expertise on a global stage.
Role Overview
This is not a traditional EA role. We’re looking for a performance marketer who knows Meta and Google Ads and is ready to act as a strategic right hand to the CEO of a fast-growing Canadian paid ads agency. This is a blended role: part performance marketer, part strategic operator. You’ll lead high-impact projects: auditing ad accounts, optimizing funnels and offers, building internal systems, and creating client acquisition decks. You won’t just support the CEO, you’ll think like one. We’re looking for a seasoned media buyer (Meta & Google) who’s grown into operations, executive support, or client-facing leadership. You’ll have full visibility across the business and play a core role in marketing, sales, and internal operations.
What We’re Looking For
- 5+ years in marketing, including 3+ years as a hands-on performance marketer/media buyer
- Direct experience running and auditing campaigns on Meta and Google Ads
- At least 2+ years in executive support, operations, or agency-side leadership roles
- Deep understanding of digital marketing, CRO, funnel strategy, and offer creation
- Familiarity with eCommerce and service business models
- Excellent English communication skills—clear, concise, and professional
- Proficiency with ad tools, Google Suite, ClickUp, Slack, and presentation software
- Proven ability to think strategically and execute autonomously
- Strong client-facing, communication, and light sales support skills
- Highly organized and comfortable working independently in a fast-paced agency
- Prior experience at an advertising agency or marketing consultancy is a plus
- Background in client success, project management, or creative strategy is a plus
- Interest in AI-based tools, automation, and system optimization is a plus
What You’ll Do
- Conduct deep-dive audits of Meta and Google ad accounts (eCommerce and service-based)
- Prepare compelling pitch decks and audit reports for leads and prospects
- Analyze client funnels, landing pages, and websites to provide actionable CRO insights
- Recommend optimized offers, messaging angles, and ad creative strategies
- Re-engage cold leads and former clients via email and CRM follow-ups
- Serve as a strategic proxy for the CEO—manage inboxes, communications, and follow-ups
- Provide post-meeting summaries and drive action item completion
- Maintain structured communication with clients, team members, and leads
- Coordinate internal and external scheduling
- Track and report key business metrics and KPIs (financial, marketing, team-level)
- Assist with cash flow visibility, financial overviews, and basic expense tracking
- Oversee ClickUp task management and project coordination
- Lead the documentation and refinement of SOPs and operational workflows
- Support client onboarding/offboarding processes and team hiring efforts
- Research and implement software tools, automations, and AI agents
- Support the creation of lead magnets, newsletters, and other growth assets
- Collaborate on cross-functional projects with the Operations Manager
Key Performance Metrics (KPIs)
- Quality and clarity of pitch/audit decks delivered to the CEO
- CEO task completion rate with minimal follow-up
- Number of SOPs or process improvements implemented each month
What You’ll Get
- A high-impact, strategic role working directly with the CEO
- Full remote flexibility, with an EST-based schedule
- Deep involvement across marketing, operations, sales, and client strategy
- Paid time off and strong growth potential
- Highly competitive compensation (2500-3250 CAD) based on experience