Executive Assistant

At Playlist, life's richest moments happen when people step away from screens to move, connect, explore, and play. We're building the definitive platform for intentional living, connecting people with inspiring experiences in fitness, wellness, and beyond. With popular brands like Mindbody and ClassPass, Playlist empowers businesses and individuals, making it effortless for aspirations to become actions. Join us in reshaping technology's role to foster meaningful, real-world connections.

Mindbody equips wellness entrepreneurs with technology to support thriving businesses and create exceptional experiences. Innovation and curiosity drive our culture, connecting businesses and individuals through cutting-edge solutions. Join us if you're passionate about enhancing wellness through technology.

The role you’ll play

As Executive Assistant, you’ll be the force that keeps things moving smoothly and strategically behind the scenes. You’ll partner with senior leaders to manage calendars, communications, and projects—anticipating needs, protecting priorities, and making space for high-impact work. You’ll bring structure, efficiency, and a human touch to everything from daily schedules to company-wide planning.

• Manage complex executive calendars, optimizing for time, focus, and high-priority engagements
• Prepare materials for meetings and presentations, including agendas, decks, and follow-ups
• Monitor, triage, and track high-priority communications to ensure timely responses and actions
• Coordinate domestic and international travel, crafting seamless itineraries that align with strategic goals
• Manage expense reports, purchase orders, and budgeting logistics with precision and compliance
• Plan and execute internal meetings, team events, and offsites with a focus on detail, experience, and budget
• Support recruiting logistics, including interview coordination and onboarding for new team members
• Act as a strategic partner across departments, contributing to operational excellence and team alignment

The experience you bring

• Strong background in executive support, project coordination, or operations
• Excellent written and verbal communication skills, with a knack for clarity and tone
• Proven ability to handle confidential information with discretion and professionalism
• Highly organized, with a natural talent for time management and prioritization
• Skilled in tools like Microsoft Office (Outlook, Excel, PowerPoint, SharePoint), Slack, and Coupa
• Comfortable in fast-paced, ever-changing environments with shifting priorities
• Experience supporting C-level or senior executives is a plus
• Collaborative and proactive mindset, with a focus on problem-solving and partnership

Have we piqued your curiosity?

Sound like the role for you? We’d love to hear from you! Even if you’re not 100% sure about potential fit, we still encourage you to apply. We’re looking for the right person, not the perfect series of checkboxes.

Playlist is an Equal Opportunity Employer. We highly value diversity at our company and encourage people of all different backgrounds, experiences, abilities and perspectives to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected characteristics.

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