Executive Assistant – Defense Sector

Executive Summary:

• We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with at least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings.
• This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast-paced, highly sensitive environment. The selected candidate will directly support the CEO, ensuring smooth day-to-day operations while maintaining the highest standards of confidentiality and professionalism.

Remote Conditions:

• Hybrid setup (on-site and remote work).
• Potential transition to part-time after the first six months.

Position Duties:

• Calendar & Schedule Management – Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while effectively managing competing demands.
• Communication Liaison – Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
• Travel Coordination – Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Meeting Preparation – Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow-ups on action items.
• Document Management – Organize, edit, and format presentations, reports, and confidential documents.
• Project Support – Assist with special projects, event planning, and cross-departmental initiatives.
• Office Management – Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams.
• Confidentiality – Handle sensitive information with professionalism and discretion.

Required Skills:

• Experience – Minimum five years of experience as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting.
• Communication Skills – Exceptional written and verbal communication skills.
• Technical Proficiency – Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
• Organizational Expertise – Ability to multitask, prioritize, and meet deadlines in high-pressure environments.
• Hybrid Flexibility – Must be willing to work in-office three days per week (D.C. location) with remote flexibility.
• Education – Bachelor's degree preferred, or equivalent experience.