Executive Assistant - REMOTE

About Maxwell Social:

Maxwell Social is a fast-growing, dynamic organization dedicated to creating innovative communities and business ventures. We're looking for an Executive Assistant who can keep pace with a fast-moving leadership team, helping to streamline operations and make things happen.

Job Purpose:

The Executive Assistant will support senior leadership with daily operations, scheduling, project coordination, and communications. You'll be a key partner in keeping the leadership team focused, organized, and efficient.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Prepare meeting agendas, take detailed notes, and track follow-up actions
• Handle confidential correspondence and information with discretion
• Assist with project management and help drive key initiatives forward
• Coordinate across departments to ensure smooth communication and execution
• Perform general administrative tasks to support executives
• Proactively anticipate needs and solve problems before they arise

Requirements:

• 3+ years of experience as an Executive Assistant or in a similar administrative role
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills
• Comfortable working remotely and managing a fast-paced workload
• High level of discretion and professionalism
• Proficiency with Google Workspace, Slack, and modern productivity tools
• Problem-solving mindset and ability to work independently

Compensation & Benefits:

• Salary range: $12,000 – $36,000 per year, depending on experience
• Fully remote work
• Opportunity to work closely with leadership and have a direct impact
• Work with a collaborative and innovative team
• Flexible working hours

Opportunities & Challenges:

• Opportunity to shape internal processes and improve team operations

• Fast-paced environment with evolving priorities

• Ability to grow into expanded operations or chief of staff roles over time