Executive Assistant & Employee Experience Manager (Part-Time: 15 hours/week)

ABOUT LIGHTER CAPITAL

Lighter Capital is a remote-first US venture backed fintech company that pioneered revenue-based financing for tech startups. Our transparent, data-driven process provides entrepreneurs with non-dilutive funding—quickly, efficiently, and without requiring equity or control. We’ve helped hundreds of visionary founders accelerate growth while retaining ownership.

Backed by leading investors including Silicon Valley Bank, National Australia Bank, and Voyager Capital, Lighter Capital continues to scale with a strong foundation and a mission to empower founders to grow on their own terms.

We’re a passionate, high-performing team that values creativity, accountability, and impact. We love founders, and we know it’s a privilege to play a role in their journey.

POSITION OVERVIEW

We are looking for a proactive, detail-obsessed, and highly organized Executive Assistant & Employee Experience Manager to join Lighter Capital. This isn't just a scheduling role; you will be the "logistics engine" for our CEO and the "culture architect" for our global team.

The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team. From managing complex international travel and Board of Director relations to scouting and executing world-class company offsites, you will ensure our leadership and our employees are set up for success.

RESPONSIBILITIES

Executive Support & Calendar Management

• Strategic Scheduling: Manage the CEO’s complex calendar, resolving conflicts daily and ensuring a 24-hour response time for all scheduling inquiries.
• Primary Liaison: Serve as a key liaison between executives, staff, and external partners, ensuring timely, professional, and effective communication across all channels.
• Travel Coordination: Handle end-to-end travel logistics (flights, ground transportation, accommodations) for domestic and international trips (primarily US and Australia).
• Meeting Prep: Create "Meeting Detail" invites with historical context/email threads so the CEO is always briefed. Manage the "In-Person Meeting" wishlist for future travel.
• Financial Administration: Oversee expense reporting in Expensify and Teampay. Manage Australian credit card expenses in Xero.

Global Offsite & Event Planning

• End-to-End Offsites: Lead the full lifecycle of company offsites. This includes venue scouting, contract negotiation, and logistical planning for a global team. We have two offsites per year that last for four days each, so you must be able to do overnight travel twice/year.
• Travel Agency Lead: Research and book all travel.
• Experience Design: Curate and book group activities, and design content itineraries/icebreakers.

Board & Internal Operations

• Manage the annual Board Meeting calendar.
• Internal Communications: Maintain the annual "All Hands" and "Coffee Chat" calendars.

People Operations & Recruitment Support

• Recruitment Coordination: Post jobs via Rippling, LinkedIn, and Handshake. Schedule interviews.
• Onboarding/Offboarding: Coordinate new hiring process.
• Employee Milestones: Manage the "Celebrate" Slack channel, sending gifts/gift cards for birthdays, anniversaries, and life events (babies/weddings).
• Internship Program Leadership: Responsible for leading and scaling the company’s internship program, including university outreach via Handshake, coordinating with hiring managers on candidate selection, and overseeing the end-to-end intern onboarding experience.
• Special Projects: Track deadlines and updates for ongoing company initiatives.

QUALIFICATIONS & CORE COMPETENCIES

• Project Management: You can juggle 30+ individual flight preferences, dietary restrictions for an entire company, and a Board of Directors schedule simultaneously without dropping a ball.
• Calendar Mastery: Proven experience managing complex, high-volume calendars across multiple time zones (specifically US and AU) with precision.
• Organizational Excellence: Exceptionally organized and detail-oriented—you have a proven ability to juggle multiple priorities and global logistics seamlessly.
• Strategic Communication: Strong communication skills—you are a natural liaison who anticipates the needs of executives and staff to keep operations running smoothly.
• Discretion & Professionalism: High emotional intelligence with the ability to handle confidential company, Board, and personnel matters with the utmost care.
• Proactive Problem Solver: Resourceful and self-motivated—you possess the "two-steps-ahead" mindset required to find solutions before problems arise.
• Technical Proficiency: Comfortable navigating a modern tech stack, including Google Workspace, Slack, Zoom, and ideally HR/Finance tools like Rippling, Xero, or Expensify.
• Bachelor’s degree preferred.

WHY JOIN LIGHTER CAPITAL?

We offer a competitive salary and benefits package and a collaborative remote-first culture where every team member directly impacts growth.

Just like every founder we support, every team member is unique. Lighter Capital is committed to building an inclusive, growth-minded environment where everyone can belong and thrive.