Executive Assistant to CEO

IMPORTANT NOTE: We are ONLY accepting applicants from LATAM (Latin America)

About Learning Genie

Learning Genie is a fast-growing growth-stage company transforming EdTech with innovative solutions that empower educators and learners alike. We are leading the adaptation of the education industry into the new AI era. To support this momentum, we are looking for a highly organized and business-savvy Executive Assistant to join our remote team.

As an Executive Assistant at Learning Genie, you will play a critical role in supporting our CEO and executive team. You will lead initiatives that ensure efficient administrative operations, contribute to business development through strong communication and outreach, and support decision-making through data analysis and project coordination.

This role is ideal for a high-performing, detail-oriented professional who thrives in fast-paced environments, communicates exceptionally well, and is energized by supporting leadership and driving operational success.

We're 100% remote! You may work remotely from any location that is compatible with standard PST business hours, from 8:00 am – 4:40 pm Pacific Standard Time.

Why Join Learning Genie?

Learning Genie is a fast-growing growth-stage company transforming EdTech with innovative solutions that empower educators and learners alike. We are leading the adaptation of the education industry into the new AI era. Joining our team means being at the forefront of a mission-driven company during a pivotal growth stage. Your contributions will directly support the company’s trajectory and help shape a thriving, people-first organization.

What you’ll bring to the team:

Executive Support and Operations

• Provide high-level support to the CEO and other C-level executives by managing calendars, meetings, communications, and priorities.
• Ensure smooth and organized execution of administrative functions across departments.
• Assist with contracts, invoices, billing, and bookkeeping using tools like Excel and QuickBooks Online.
• Draft and follow up on cold emails and other forms of external communication to support business growth.

Project Management and Communication

• Research and coordinate conference and workshop opportunities for company representation.
• Prepare presentations, reports, and data summaries to support strategic initiatives.
• Act as a liaison between executive leadership and internal or external stakeholders.
• Organize company data, ensuring clarity and accessibility for all relevant teams.

Business Acumen and Problem-Solving

• Write compelling business correspondence and assist with deal-related communications.
• Proactively identify operational challenges and offer effective solutions.
• Contribute to the improvement of internal systems, helping to streamline processes.

Why we get excited about you:

• 2+ years of experience as an Executive Assistant or in a similar administrative role supporting C-level executives (required).
• Advanced English proficiency with excellent written and verbal communication skills.
• Strong business sense—comfortable writing persuasive cold emails and engaging in deal-related support tasks.
• Exceptional organizational skills with the ability to prioritize, multitask, and manage time effectively.
• Proactive problem-solver who is eager to learn, adaptable, and solutions-oriented.
• Highly dependable and detail-oriented with a strong sense of responsibility and initiative.
• Experience using tools such as Google Workspace, Zoom, Excel, and QuickBooks Online is a plus.
• Based in Latin America (LATAM) and available to work aligned with Pacific Standard Time (PST) business hours (8:00 AM–4:40 PM PST).
• Ability to work independently in a remote environment while maintaining strong collaboration with cross-functional teams.
• A Bachelor’s degree in Business or a related field is preferred.

Learning- Genie is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.