Executive Assistant and Project Coordinator - 720

Executive Assistant / Project Coordinator

Location: Remote

Company: New Edition Consulting

About New Edition Consulting:

New Edition Consulting is a creative agency, helping brands elevate their presence through strategic storytelling, video production, and design. We work with a network of talented contractors to bring campaigns to life—from pitch to post. We are currently seeking a dynamic and highly organized Executive Assistant / Project Coordinator to be the CEO’s right hand—ensuring smooth daily operations, timely follow-ups, and effective coordination across projects and creative talent.

Key Responsibilities:

• Act as the primary support for the Founder, managing daily schedules, appointments, and communications.
• Coordinate and schedule internal and client meetings across time zones.
• Track ongoing projects and follow up with clients, designers, and video editors to ensure deadlines and deliverables are met.
• Maintain clear documentation of project status updates, timelines, and next steps.
• Assist in preparing materials, briefs, and communications for client calls.
• Serve as a liaison between the CEO and contractors, ensuring smooth task delegation and feedback loops.
• Handle light administrative tasks such as inbox management, document organization, and file sharing.

Requirements:

• 2+ years of experience as an Executive Assistant, Project Coordinator, or similar role, ideally in a creative or digital agency environment.
• Excellent organizational skills and attention to detail.
• Strong communication and follow-up skills (written and verbal).
• Proactive mindset with the ability to anticipate needs and take initiative.
• Comfortable juggling multiple tasks in a fast-paced, remote setting.
• Fluent in English
• Proficiency in tools such as Google Workspace, Zoom, Slack, Notion, Trello, or similar platforms.