Executive Assistant

Job Title: Executive Assistant

Client Location: Singapore

Working Hours/Days: Monday-Friday/9:00 AM – 6:00 PM SGT

Contract Type: Full-Time Contract

Contract Term: 1 Year, Renewable

Monthly Salary: USD 700-1200

Job Overview:

One of our clients is a fast-growing digital transformation company undergoing a strategic restructure and are hiring 2–3 proactive and independent Executive Assistants to support 2–3 Managing Directors. This role requires a highly autonomous individual who can manage complex priorities and act as a trusted partner to senior leadership in a fast-paced environment.

Responsibilities:

• Manage end-to-end calendar scheduling for 2–3 Managing Directors, including prioritization and conflict resolution

• Act as the primary point of contact for internal teams and external senior stakeholders to coordinate meetings and engagements

• Independently organize meetings when given minimal direction (e.g., “set up a meeting with X”)

• Handle expense claims and reimbursements end to end

• Manage administrative documentation and workflows, including digital signature processes

• Proactively de-prioritize or reschedule meetings based on shifting business and client needs

• Anticipate executive needs to ensure smooth daily operations

Must-Haves:

• Prior experience as an Executive Assistant supporting senior leaders

• Highly resourceful and able to work independently with minimal instruction

• Extremely attentive and detail-oriented

• Excellent written and spoken English

• Strong proficiency in Microsoft Outlook and Microsoft Teams

• Experience using digital signature tools such as DocuSign or Adobe Sign

Great-to-Haves:

• Background in consulting or tech consulting environments

• Mid-level Executive Assistant experience with minimal hand-holding required

• Proficiency in a second language