Executive Assistant

Company Description

kuubiik is a global consulting company headquartered in Singapore with operations in over 150 countries. Specializing in outsourcing and project-based solutions for all business functions, kuubiik's team comprises professionals from diverse backgrounds around the world. Renowned brands like Google, TikTok, AEM, HP, TELUS, MyRepublic, and SGS have placed their trust in kuubiik's services.

🧳 Job Title: Executive Assistant

📍 Client Location: Singapore

📄 Contract Type: Full-Time Contract

⏳ Contract Term: 1 year, renewable

Monthly Salary: USD 600

Job Overview

We’re looking for a proactive and detail-oriented Executive Assistant to join our client’s high-performance remote team. This role is ideal for someone who thrives in structured environments, values service, and wants to make a meaningful impact. If you’re someone who loves organization, takes ownership, and brings passion into everything you do, you’ll be a great fit here.

In this collaborative role, you’ll be working closely with leadership and internal teams to streamline operations and boost productivity. Initiative, discretion, and the ability to juggle multiple tasks with efficiency and grace are key to success in this position.

Responsibilities

• Manage and coordinate meetings, calls, and shoots.
• Keep calendars, reminders, and scheduling systems organized.
• Serve as the point of contact for internal and external scheduling inquiries.
• Prepare agendas, meeting materials, and take meeting minutes.
• Track follow-ups and ensure timely updates across teams.
• Maintain accurate records of meetings, calls, and tasks.
• Collaborate with stakeholders and external contacts to manage calls.
• Resolve scheduling conflicts and prioritize with urgency.
• Continuously improve scheduling systems and internal SOPs.
• Support HR processes, including onboarding, offboarding, and payroll coordination.
• Generate contracts and assist with candidate engagement.
• Manage email broadcast tools and automate key communications.
• Help integrate AI tools for increased team efficiency.

Requirements

• 3+ years of experience as an Executive Assistant or in a similar coordination role.
• Highly organized with excellent time and priority management skills.
• Strong written and verbal communication skills.
• Tech-savvy with the ability to quickly learn new tools (e.g., calendar tools, automation, CRMs).
• Comfortable working independently and taking initiative.
• Exceptional attention to detail and a strong sense of ownership.
• High level of discretion and ability to maintain confidentiality.
• Comfortable working remotely with distributed teams.