Executive Assistant

Kiteworks is looking for a sharp, experienced Executive Assistant who will support our CISO, CMO, CRO, and CBO. This person should naturally operate with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles. The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders; empowering them to make informed decisions, solve problems, and reduce information churn. If you have endless energy and never want to be bored, this could be an exciting opportunity for you to make a real contribution! This is not a 9 to 5 job, so we are looking for someone who has a history of commitment to the job.

• 3+ years of experience providing direct support to executive staff — preferably in a start-up environment

• Bachelor’s degree strongly preferred

• Must have experience in a fast-paced environment where you are constantly multi-tasking and balancing priorities

• Outstanding written and verbal communication

• Expert in MS Office, Zoom; experience with Salesforce, Navan and Tableau a plus; must enjoy learning new technologies

• Professional, diplomatic, able to get things done without ruffling feathers

• Highly detail oriented, well organized

• Team-player attitude, prepared to go “above and beyond”, flexible

• Must withhold high standards of integrity and trustworthiness, able to exercise discretion

• Able to self-direct, work through problems independently

• Ensure that the CISO’s, CMO’s, CRO’s and CBO’s calendars are well managed

• Facilitate communication between appropriate stakeholders at all different levels

• Manage complex calendars, including heavy international and domestic meetings

• Plan small and large-scale events such as company and team summits

• Organize and maintain files, correspondence, and records while adhering to company confidentiality guidelines

• Organize and prepare documents including reports, presentations, and contact lists

• Help arrange HR and onboarding activities

• Maintain confidentiality and protect operations by having a high level of discretion

• Take notes in meetings and following up / ensuring accountability on action items

• Anticipate the needs of the CISO, CMO CRO, and CBOby planning ahead and be resourceful

• Budgeted salary range is between $80,000 - $100,000. Base pay depends on many factors, such as location, education, experience, and skills. Base pay is only one part of Kiteworks competitive Total Rewards package that can include benefits, perks, equity, and bonuses. The base pay range is subject to change and may be modified in the future.

• 100% paid Employee Only Medical, Dental, Vision, Basic Life & AD&D, STD and LTD Insurance. Kiteworks also offers dependent coverage. Benefits begin on the first of the month after your date of hire!

• Flexible Savings Account (FSA) offered

• Generous paid time off (PTO) plus paid sick time, holidays, parental leave, and volunteer days off

• 401k match program

• Referral Bonuses

• Stock equity -- every employee is granted stock options