Executive Assistant

Responsibilities

Kforce has a clilent in Duarte, CA that is seeking an Executive Assistant to provide comprehensive support to a senior executive within a fast-paced and dynamic environment. This role requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive and confidential information. The ideal candidate will be an experienced executive support professional who thrives in a high-visibility role, excels at calendar management and travel coordination, and can confidently interact with leaders and stakeholders at all levels. Responsibilities:

• Provide high-level administrative support to a senior executive
• Manage a complex and frequently changing calendar, including scheduling meetings across multiple time zones
• Coordinate and facilitate internal and external meetings, including sending invitations, managing logistics, and preparing materials as needed
• Arrange and manage domestic and international travel, including flights, accommodations, transportation, and itinerary preparation
• Serve as a key point of contact for internal and external stakeholders
• Draft, review, and manage correspondence on behalf of the executive
• Handle highly confidential and sensitive information with discretion and professionalism
• Prioritize and respond to requests, inquiries, and issues requiring executive attention
• Track action items, follow-ups, and key deliverables to ensure timely completion
• Build effective working relationships with leaders, team members, and external partners
• Support special projects and administrative initiatives as assigned

Requirements

• 5+ years of Executive Assistant experience supporting senior leaders, such as VP, SVP, or C-suite executives
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Extensive experience managing complex executive calendars and scheduling meetings across multiple stakeholders
• Strong experience coordinating domestic and international travel arrangements
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Proven ability to work independently and manage competing priorities in a fast-paced environment
• Professional presence with experience interacting with senior executives and external partners
• Flexibility to support an executive operating in a different time zone, including occasional early morning availability

Preferred Qualifications

• Experience supporting senior leadership in healthcare, innovation, technology, research, or corporate environments
• Experience coordinating executive-level meetings and strategic initiatives
• Demonstrated ability to anticipate executive needs and proactively resolve issues before they arise

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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