Marketing Assistant

To apply, kindly submit your resume in English. Please note that any other format will not be considered.

Who we are:

What We Offer:

• Competitive salary. Receive your pay in USD!
• 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.
• Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.
• Health Insurance. Covered after the third month of the contract.
• Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.
• Referral Bonuses. Earn up to USD 100 for every successful candidate you refer (because you'll want to tell your friends!)
• Fun virtual events. We have monthly virtual events where everyone gets together, plays fun games, and celebrates special holidays, with many opportunities to win cash and exciting prizes.
• Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!
• We have a tribe! Get the chance to engage with the whole team on our social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!
• Continuing Education. 100% free courses are offered through our university partners in the US to earn academic credits for Master’s or Graduate Degree programs.
• All-Expense Paid Summits.You can earn your way to our annual summit as a reward for your outstanding performance and tenure. The last three summits were held in Palawan, Philippines, Cusco, Peru (we saw Machu Picchu together!), and Punta Cana.

Who we are looking for:

We are looking for a highly organized and proactive Marketing Admin Assistant with at least 3 years of experience in an administrative, marketing, or project coordination role. The ideal candidate is detail-oriented, skilled in task management and client communication, and has experience with Google Suite, project management tools (Asana), and reporting. A problem-solving mindset and the ability to manage multiple tasks efficiently are key to success in this role.

What you'll do:

Client & Internal Communication Support

• Assist with client and internal calls by creating and assigning tasks based on discussions.
• Send client agendas, updates, and status reports to maintain streamlined communication.
• Respond to basic client emails and inquiries as needed.
• Coordinate revenue splits and ensure all necessary information is available for the team.
• Help coordinate upsell opportunities and track execution.
• Follow up internally and with clients to ensure pending tasks are completed.
• Monitor Statements of Work (SOWs) to confirm scope execution and follow up when necessary.

Reporting & Data Management

• Pull reports and summarize key performance metrics.
• Copy/paste data into reports and update relevant documents.
• Fill in the eCommerce calculator to track and analyze performance.

Summaries & Task Management

• Compile updates and action items for both clients and internal teams.
• Track and organize tasks, emails, and messages to ensure smooth execution.

General Marketing Support

• Assist in updating strategy decks and presentations.
• Make small design or website edits as needed.
• Turn ads or promotions on/off per client requests.
• Investigate performance issues (e.g., analyzing why sales dropped last week).
• Conduct quality assurance (QA) for data, creatives, and marketing materials to ensure they align with brand and client expectations.

What you'll need:

• 3+ years of experience in an administrative, marketing, or project coordination role.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and follow up proactively.
• Experience with Google Suite, project management tools (Asana), and basic reporting.
• Basic design/web editing skills (a plus but not required).
• A problem-solving mindset with a keen eye for detail.