Executive Marketing Assistant

To apply, kindly submit your resume in English. Please note that any other format will not be considered.

Who we are:

Job Description:

We are seeking a highly organized and proactive Executive Marketing Assistant to support the marketing team in executing campaigns, managing vendors, coordinating media buys, and ensuring smooth day-to-day marketing operations. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is creative, analytical, and able to balance both strategic and administrative marketing tasks.

Key Responsibilities:

Media Buying & Vendor Management

• Manage media buying activities, including organizing media buy dates and ensuring all necessary creative assets are prepared and submitted on time.
• Coordinate with external vendors and media partners to maintain strong relationships and ensure timely deliverables.
• Oversee vendor invoicing and ensure accurate and prompt processing of payments.

Marketing Operations & Scheduling

• Maintain and update the marketing content calendar, ensuring alignment with campaigns, grant cycles, and key conferences.
• Manage task scheduling and coordinate with internal teams to ensure timely project completion.
• Assist in budget tracking and reporting, monitoring expenses related to marketing activities and campaigns.
• Conduct Q/A on ads and marketing assets to ensure accuracy, consistency, and quality.

Data & Analytics

• Conduct visitation analysis, pulling and organizing data into spreadsheets for reporting and insights.
• Compile and analyze marketing reports, providing recommendations to improve campaign performance.

Content & Marketing Support

• Assist in content writing for SEO and marketing materials.
• Manage organic social media posting, ensuring content is consistent with brand tone and goals.
• Perform simple website updates (e.g., uploading new content, updating event pages, or posting announcements).
• Support marketing initiatives by gathering creative assets and coordinating with design or content teams.

Administrative & Client Support

• Maintain organized records of marketing activities, deadlines, and deliverables.
• Support the invoicing of clients and ensure accurate billing and documentation.
• Provide general administrative assistance to the Marketing Executive and other team members as needed.

Requirements:

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field.
• At least 2–3 years of experience in a marketing coordination or executive support role.
• Strong organizational and multitasking abilities with a keen eye for detail.
• Proficiency in Microsoft Office, Google Workspace, and marketing tools such as Canva, HubSpot, or Hootsuite.
• Basic knowledge of SEO, content creation, and social media management.
• Experience with data reporting and analysis using spreadsheets or analytics tools.
• Excellent communication and interpersonal skills.
• Ability to work independently while managing multiple priorities and deadlines.

Benefits:

Competitive salary – paid in USD - Receive your compensation in US dollars, providing stability and global value for your hard work.

100% fully remote setup - Work from anywhere in the world—permanently. Enjoy the freedom and flexibility of a remote role while staying close to what matters most. No more commuting hassles, and more time for life’s important moments.

Healthy work-life balance - We prioritize your well-being. Through regular check-ins during your first few months, we offer ongoing support and career guidance. We also ensure you’re partnered with top-tier clients in a positive, healthy work environment.

Health insurance - Get covered starting your third month with us—your health and peace of mind matter.

Mental health support - Our in-house mental health professional is available to ensure you have access to the emotional and psychological support you need to thrive.

Referral bonuses - Know someone great? Refer them and earn up to USD 100 for every successful hire.

Fun virtual events - We host monthly virtual events filled with games, holiday celebrations, and exciting prizes. It’s a great way to connect and recharge as a team.

Kajae Spotlight bonus - Exceptional performance is recognized through our Kajae Spotlight program, where top performers earn cash rewards.

Kajae Tribe and rewards platform - Engage with the whole team through our internal social platform and earn coins for participating. Use them to bid in our lively auctions for prizes like AirPods, Apple Watches, Starbucks gift cards, shopping or experience vouchers, and more.

Continuing education opportunities - Access 100% free online courses through our university partners in the US. Earn academic credits that can go toward a Master’s or Graduate Degree—completely on us.

All-expense paid summits - Top performers and tenured team members may qualify to attend our exclusive annual summits. So far, we’ve held summits in Palawan, Bohol, and Boracay (Philippines), Cusco (Peru), and Punta Cana (Dominican Republic).