Executive Assistant

THE CLIENT

Our client is a highly regarded investment firm seeking an experienced Office Manager / Executive Assistant to support the launch and ongoing operations of its New York office. This organization offers a collaborative, high-performance environment where professionalism, initiative, and attention to detail are highly valued. This is an exciting opportunity to join a growing team and play a key role in shaping office operations while partnering closely with senior leadership. The firm offers long-term stability, strong leadership, and the chance to make a meaningful impact in a highly visible position.

THE ROLE

This is a hybrid Office Manager / Executive Assistant position supporting senior executives while overseeing the day-to-day operations of a newly established office. The role combines high-level executive support, office management, facilities coordination, reception responsibilities, and employee experience initiatives. The successful candidate will serve as a key resource for both leadership and employees, ensuring the office runs seamlessly while helping to build processes, maintain a best-in-class environment, and foster a positive office culture.

KEY RESPONSIBILITIES

• Provide high-level executive support, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and handling confidential information
• Oversee daily office operations, including facilities, vendors, office supplies, pantry management, conference rooms, mail services, and general office upkeep
• Serve as the primary point of contact for visitors, clients, and external partners, ensuring a polished and professional office experience
• Coordinate internal meetings, team events, employee engagement initiatives, and office-wide projects
• Assist with onboarding and offboarding while helping develop office procedures and operational best practices
• Partner closely with leadership to anticipate needs, solve problems, and support a collaborative workplace culture

THE CANDIDATE

The ideal candidate is an experienced Executive Assistant and Office Manager who thrives in a fast-paced professional environment. They are highly organized, proactive, and adaptable, with the ability to balance executive support responsibilities alongside operational oversight.

This individual is polished, service-oriented, and comfortable interacting with senior stakeholders. They possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining discretion and professionalism. Experience within financial services, professional services, consulting, legal, or investment environments is highly preferred.

COMPENSATION & BENEFITS

• Base salary of $125k-$140k
• Performance-based bonus
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Full-time, onsite position
• Monday-Friday schedule
• Catered meals, team events, and additional office perks

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together