Executive Assistant

Position: Executive Assistant

Head Office: British Columbia, Canada

Location: Remote

Salary: $1000 - $1200 (CAD) a month

Medical benefits (included)

Preferred Language: Fluent in English

Work Hours: Monday to Saturday, 8:00 AM – 4:00 PM Pacific Time

Note: This position is open to candidates based in the Philippines only.

About the Role:

We seek a highly organized and proactive Executive Assistant with 3 to 4 years of professional experience to provide comprehensive administrative and operational support to two co-owners. This individual will play a pivotal role in managing schedules, coordinating projects, and ensuring seamless day-to-day operations. The ideal candidate will have a strong understanding of administrative processes, a basic knowledge of WordPress and accounting, and excellent communication skills.

Key Responsibilities:

Administrative Support:

• Efficiently manage calendars, appointments, reminders, and meetings for both co-owners.
• Monitor correspondence via platforms such as WhatsApp and Asana, ensuring tasks and projects remain on schedule.
• Document meeting discussions, summarize key points, and provide actionable follow-ups.

Operational Oversight:

• Maintain and oversee employee payslips, leave records, and balance cards.
• Process payroll and liaise with accountants for financial tasks and bookkeeping updates.
• Ensure timely payments of bills, including renewals for domains and hosting (e.g., GoDaddy).

Event and Task Coordination:

• Organize and coordinate team events, including food deliveries and logistics.
• Track task progress to ensure deadlines and priorities are consistently met.

Technical and IT Assistance:

• Provide basic technical support, including email setup and IT troubleshooting.
• Update websites using WordPress and handle minor bookkeeping tasks using QuickBooks.
• Oversee domain and hosting renewals as well as other technical responsibilities.

Professional Communication:

• Draft and proofread professional emails and correspondences with internal and external stakeholders.
• Uphold the highest standards of discretion and professionalism in all communications.

Required Skills and Qualifications:

• A minimum of 1 to 3 years of professional experience in a similar role.
• A bachelor’s degree is preferred but not mandatory.
• Familiarity with WordPress, QuickBooks, Asana, and platforms such as GoDaddy is essential.
• Exceptional attention to detail, multitasking capabilities, and a proactive approach to task management.
• Strong written and verbal communication abilities, including drafting professional emails.
• A basic understanding of bookkeeping and financial operations is required.
• A self-starter who can independently manage tasks and responsibilities.

Why Join Us?

By joining our team, you will become an integral part of a small, agile organization that values efficiency, collaboration, and professionalism. This role is ideal for individuals who thrive on staying organized and enjoy contributing to the success of dynamic leadership.