Executive Assistant (English/Mandarin-Speaking) - Remote - Full-Time Contractor

The People Group is a dynamic and innovative firm specializing in providing exceptional administrative support across various sectors. We pride ourselves on maintaining high standards of service while fostering a respectful and collaborative environment for our contractors. Join us as we expand our team and elevate the exceptional service we offer to our clients!

We are seeking a talented English/Mandarin-speaking Executive Assistant to join our team as a full-time contractor. In this remote role, you will provide comprehensive administrative support to busy executives, ensuring they can focus on strategic priorities while you handle the details. You will play a critical role in enabling productivity and streamlining operations.

Responsibilities

• Assist executives with daily administrative tasks, including calendar management and scheduling
• Serve as a liaison between English and Mandarin-speaking clients and stakeholders
• Draft, translate, and edit correspondence and documents in both languages
• Coordinate travel logistics and manage itineraries for executives
• Conduct research and prepare reports, presentations, and meeting notes
• Maintain and organize electronic files and records
• Communicate effectively with teams and clients in both English and Mandarin
• Support event planning and coordination when necessary
• Undertake additional administrative tasks as required to assist the team

Requirements

• Proven experience as an Executive Assistant or in similar administrative roles
• Fluency in English and Mandarin (spoken and written) is essential
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and Google Workspace
• Ability to work independently and proactively in a remote environment
• High level of attention to detail and accuracy
• Demonstrated reliability and commitment to confidentiality
• Familiarity with translation tools and project management software is a plus
• Flexible and open to adapting to changing needs and priorities
• Experience working in a fast-paced environment, ideally supporting executives
• Knowledge of cultural nuances and business practices within Chinese and Western contexts

Benefits

We offer a competitive contractor package, with compensation determined based on your experience and performance throughout the selection process. As part of our team, you'll collaborate with a talented, supportive, and forward-thinking group in a flexible, project-driven environment. Our people-first culture values growth, learning, and innovation giving you the opportunity to make meaningful contributions while developing your skills and working with international clients.